Executive Administrative Assistant
CA$60,000 – CA$70,000 / yr base salary
Posted 2 Sep 2026
BranchFactor Summary
The original posting with the fluff stripped out
- Expected experience
- 5+ yrs
- Management level
- Individual contributor
- Employment
- Hybrid
- Contract
- Full-time
| Base salary | CA$60,000 – CA$70,000 / yr |
|---|
Field of studyBusiness Administration, Communications (or related)
Study levelBachelor's
Join one of Canada's fastest-growing universities as our Executive Administrative Assistant, where you will play a key role in supporting executive leadership and driving the effective execution of the university's strategic goals.
About the Role
As the Executive Administrative Assistant, you will support the Executive Administrative Manager in delivering high-level administrative and operational support to senior executives, including, but not limited to the Chief Executive Officer of Vega Academic Services, the President & Vice-Chancellor of IBU and Vice-President of Strategy and Growth.
Success in this role requires exceptional organizational, communication, and time management skills, as well as the ability to manage competing priorities, coordinate complex activities, and handle confidential information with professionalism, discretion, and sound judgment.
Title: Executive Administrative Assistant
Type: Full-Time, Permanent
Department: Executive Administration
Reporting to: Executive Administrative Manager
Location: Toronto, Ontario (Hybrid)
Existing Vacancy: Yes
Compensation Range: $60,000 - $70,000 annually
Why Join IBU
Located in downtown Toronto, IBU is one of Canada's fastest-growing universities, offering a dynamic academic and professional environment driven by innovation, research, and academic excellence. By joining IBU, you will have the opportunity to work closely with senior leaders, support high-impact initiatives, and contribute directly to the success and growth of a dynamic and evolving institution.
What You'll Do
- Support the Executive Administrative Manager in providing high-level administrative support to senior executives, including calendar management, meeting coordination, and travel arrangements.
- Coordinate executive priorities, communications, and strategic initiatives, ensuring timely follow-up and alignment across leadership teams.
- Prepare, edit, and organize executive documents, presentations, reports, and meeting materials.
- Manage executive correspondence and communications, ensuring inquiries are handled professionally, accurately, and in a timely manner.
- Plan and coordinate executive meetings, events, conferences, and leadership activities, overseeing logistics and ensuring seamless execution.
- Provide project coordination support for strategic initiatives by tracking timelines, monitoring action items, and following up on deliverables.