Executive Assistant

Executive Assistant

Location: San Francisco

Reporting to: Marcie Vu and Mark Terbeek

ABOUT GREYCROFT

Greycroft is a multi-stage, multi-strategy venture capital firm that partners with entrepreneurs building category-defining companies across technology, sustainability, and consumer brands. Founded in 2006, Greycroft manages over $4 billion in assets and has made more than 400 investments since inception. Additional information can be found at greycroft.com

OBJECTIVE

We are looking for an Executive Assistant to join us onsite in San Francisco, providing dedicated support to two investment team partners in a high-velocity, high-stakes environment. You must be a thoughtful, professional communicator, hyper-organized, and skilled at prioritizing demands for two partners without missing a beat. We are seeking an individual who is calm under pressure, exercises excellent judgment and discretion with sensitive deal and firm information, and anticipates needs before being asked. The ideal candidate prioritizes the team over themselves, is enthusiastic about venture capital, and is passionate about driving efficiency for both partners and the broader firm.

RESPONSIBILITIES

Calendar & Schedule Management

• Manage complex, high-volume calendars for two investment team partners, each with distinct scheduling needs
• Proactively structure and prioritize time for meetings, travel, board commitments, and deal work
• Anticipate scheduling conflicts and resolve them before they require the partners’ attention

Communications & Correspondence

• Serve as a key point of contact for internal and external stakeholders, always exercising discretion and professionalism
• Draft, manage, and triage correspondence with sound judgment on urgency and priority
• Adapt communication style and approach to match each partner's preferences and working style

Travel & Logistics

• Coordinate detailed, often fast-changing travel arrangements
• Manage expense reporting and related administrative logistics

Cross-Functional & Firm-Wide Coordination

• Balance individual partner priorities against broader firm-wide goals and deadlines
• Partner with other members of the investment and operations teams to ensure alignment across the firm

Deal & Portfolio Support

• Prepare briefing materials and background context ahead of founder, board, and LP meetings