Contracts Administrator

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

We are looking for a driven and capable Contracts Administrator to support large-scale data center construction projects in an owner’s representative capacity. This role will manage design consultant agreements, maintain the campus-wide contracts register, and control formal contractual correspondence across the program.

The ideal candidate has strong contract and commercial administration experience and can ensure that consultants' deliverables, fee amendments, scope changes, notice obligations, key contractual dates, and formal correspondence are accurately tracked and properly documented.

This is a hands-on, project-facing owner’s representative role focused on consultant agreement administration, contractual recordkeeping, notice compliance, and document discipline. The role requires exceptional organization and the ability to manage between 15 and 25 active agreements simultaneously without missing critical contractual deadlines or obligations.

We are looking to bring in dedicated individuals with a passion for innovation and talent for multitasking in a fast-paced environment. We will help you grow, pursue, and fulfill what inspires you so we can make big impacts on the world, together.

RESPONSIBILITIES

• Administer design consultant agreements on behalf of the Owner, including agreements with architectural, structural, MEP, civil, and specialist consultants.
• Track consultant deliverable milestones, fee amendments, scope changes, notice requirements, and other key contractual obligations.
• Maintain the campus-wide contracts register, ensuring every executed agreement is recorded with its key dates, obligations, amendments, and expiry information.
• Manage the formal contractual correspondence log, ensuring every notice, response, and commercial letter is correctly numbered, timestamped, filed, and traceable from the beginning of the project.
• Monitor contractual deadlines and outstanding consultant obligations, escalating missed or upcoming requirements that may affect project delivery or the Owner’s contractual position.