Bid & Proposal Specialist

Decima International is a professional services company, providing project management and controls services to clients in the United States and the Middle East. Our mission is to become the premier professional services provider across all industry sectors we are engaged in. To accomplish this, Decima International’s founders established a simple yet powerful formula:

Approach each client engagement as a partnership, create an environment that attracts the most talented professionals and allows them to flourish, and regulate growth to maintain excellence in our service standards.

We are looking for an experienced Senior Bid Specialist to support the development and coordination of high-quality proposals for data center, mission-critical, and PMC consultancy projects.

The successful candidate will work closely with our technical, commercial, and leadership teams to manage bid submissions, coordinate inputs, and ensure proposals are compliant, compelling, well-structured, and delivered on time.

Key Responsibilities

• Bid Coordination: Coordinate the end-to-end bid process across EOI, RFQ, RFP, prequalification, and tender submissions, ensuring deadlines and submission requirements are met.
• Bid Planning: Develop bid schedules, submission checklists, responsibility matrices, and coordinate inputs from technical, commercial, and management teams.
• Content Management: Maintain and improve proposal templates, company credentials, project sheets, CVs, case studies, and bid library materials.
• Stakeholder Coordination: Follow up with internal teams, regional stakeholders, consultants, and external partners to obtain required information and documentation.
• Commercial Coordination: Support the coordination of commercial submissions and ensure alignment between technical and financial proposals.
• Proposal Formatting: Ensure documents are professionally formatted, visually consistent, and ready for final submission.

Required Experience

• 2-5 years of experience in bid coordination, proposal management, or tender management within a PMC, engineering consultancy, construction consultancy, or related professional services environment.
• Previous exposure to engineering, construction in GCC Area
• Strong written and verbal communication skills in English.

Tools & Skills

• Advanced proficiency in Microsoft Word, PowerPoint, and Excel.
• Strong document formatting and presentation skills.
• Familiarity with CRM, tender portals, and bid/proposal management tools is preferred.
• Experience with proposal design and document formatting tools is an advantage.
• Strong attention to detail, organization, and document control skills.

Position Details

• Contract: Full time
• Location: Heliopolis, Cairo
• Work Arrangement: On-site

Decima International is an Equal Opportunity Employer that is committed to the safety and well-being of all. All qualified applicants will receive consideration for employment without regard to race, religion, creed, color, national origin, ancestry, sex (including pregnancy, childbirth, breastfeeding, or medical conditions related to pregnancy, childbirth, or breastfeeding), age, medical condition, marital or domestic partner status, sexual orientation, gender, gender identity, gender expression and transgender status, mental disability or physical disability, genetic information, military or veteran status, citizenship, low-income status or any other status or characteristic protected by applicable law.