Office and People Operations Administrator

BTIG seeks a motivated and organized Office and People Operations Administrator.  This role will be divided between office administration, events management, and operational people oversight for the APAC region. In APAC, we are a small team of 60+ employees based across Australia, Hong Kong, and Singapore. You will contribute to a positive employee experience by streamlining processes and responding to enquiries. Basic HR knowledge is a benefit as you will have the opportunity to work on employee lifecycle projects.

This individual must have a positive attitude, the willingness to wear multiple hats, and be energized by working in an ever-changing, fast-paced environment. The successful candidate will display a proactive approach, working collaboratively with key stakeholders across business leadership.

Role and Key Responsibilities:

• Facilities & building management liaison: Coordinating with landlords/building management across APAC offices on maintenance, and lease-related matters.
• Business continuity support: Maintaining office emergency procedures, contact lists, and assisting with BCP planning.
• Health, Safety & Wellbeing (WHS): Acting as the WHS Officer in compliance with local workplace health and safety obligations within Australia.
• Employment cycle: Responsible for onboarding, new hire orientation, and data entry into the HRIS.
• HRIS Management: Maintaining the Human Resources Information System to ensure data accuracy and efficient record-keeping. Ensuring the accuracy and integrity of organizational data by performing regular data audits and cleanup.
• Travel and expense oversight: Partnering with senior leaders on travel, meeting scheduling, and expenses.
• Office administration: Ordering supplies and working with vendors.
• Communications: Internal communications support**,** scheduling training, and organizing events and engagement activities.

Requirements:

• 4-8 years of experience in office administration, HR administration, or executive assistant role, ideally within financial services or a similarly regulated, professional services environment.
• Prior experience supporting multi-office or regional operations across APAC is highly regarded.
• Experience working with or supporting senior leaders in a fast-paced environment.
• Exposure to employment lifecycle administration, and experience with HRIS platforms is advantageous.