Subcontract Administrator

Work Arrangement

This is an onsite position.

Job Overview

The Jr. Subcontract Administrator works with the AEVEX team of procurement professionals, in support of DoD programs, to assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARs and International Traffic and Arms Regulations (ITAR). We are seeking a motivated self-starter who can work independently and as part of a team in a dynamic environment. The Jr. Subcontracts Administrator is responsible for assisting with activities that span the entire procurement cycle, including but not limited to: negotiation of non-disclosure agreements (NDAs) and teaming agreements, preparation of solicitation packages to subcontractors, evaluation of subcontractor proposals, price analysis, negotiation of terms and conditions, subcontract administration, issue resolution, and closeout activities.

This role is ideal for entry-level professionals seeking to build a career in federal contract administration, with opportunities to grow into broader subcontract and contract management responsibilities.

Essential Functions

• Assist with the development of subcontract documentation, ensuring compliance with Government and Company requirements
• Assist with administering purchase orders, including change order processing, ensuring compliance with contractual terms and applicable regulations, invoice verification and performance evaluation
• Assist with creating RFP solicitations in accordance with Government and AEVEX requirements, and ensures responses meet all TINA requirements
• Responsible for maintaining accurate PO files per FAR/DFAR requirements and internal processes and procedures
• Responsible for reviewing procurement file documentation and ensuring compliance with regulations
• Assure compliance with applicable procedures, regulations and legal requirements including FAR/DFARS and International Traffic in Arms Regulations (ITAR).
• Perform data entry into contract management system and other automated systems
• Assist subcontractors with company database registration
• Interface with Supply Chain Staff, Production, Engineering, Quality, Logistics, Senior Level Management, Accounts Payable and Contracts
• Communicate effectively and independently with senior management to clearly present approaches and issues
• Perform other duties as required.

Standard Essential Functions

• Regular and reliable attendance on a full time basis [or in accordance with posted schedule].