Contract Administrator

BRPH is a technically focused, creative architecture, engineering, and construction company with over six decades of expertise in helping mission-driven clients in the aerospace, defense, manufacturing, commercial, education, entertainment, hospitality, and federal markets identify gaps in their program delivery and develop innovative solutions to their most challenging problems across the U.S. and around the world. Consistently ranked among the nation’s top firms, we take pride in solving complex challenges with forward-thinking solutions.

About Melbourne:

Our headquarters is located in Melbourne, Florida, a vibrant city on the Space Coast where high-tech innovation meets coastal living. Here, you’ll work on dynamic, impactful projects while enjoying front-row views of rocket launches from our rooftop and quick access to some of Florida’s most beautiful beaches. Just an hour from world-class attractions like Disney World and Universal Studios, Melbourne offers the perfect balance of career growth, family life, and fun, all in a warm subtropical climate with a relaxed, suburban feel.

Supports the contract management policy and process by reviewing and analyzing prime contract documents, compliance requirements, and applicable ITAR and CUI regulations to assist project management in making informed decisions. Review and prepare prime contract briefs and summary of risk factors for project management. Prepare prime contract flow-down requirements for subcontracting. Review project subcontracts for compliance with contract management policy. Supports preconstruction with prime contract flow down regulations incorporation into bid packages. Performs policy reviews of purchase orders, subcontracts, time and material awards per contract management policy.  Manage subcontractors Certificates of Insurance using Jones software application. Support finance management with subcontract lifecycle, advising on regulatory obligations and ensure prime contract compliance from pre-award through closeout. Monitor and reply to subcontractor ITAR and CUI pre-qualification correspondence. Review and approve NDA agreements. Prepare subcontract redlines using MS Word Track Changes for contract manager review. 

ESSENTIAL DUTIES AND RESPONSIBILITIES:

•    Contract and Compliance Review
o    Analyze prime contract agreements, flow-down requirements, and contract terms to identify key obligations, risks, and special provisions.
o    Review regulatory, client-specific, and agency requirements and advise project teams on compliance needs.
o    Support the contract manager in the interpretation of federal regulations such as FAR, DFARS, ITAR, and CUI, and advise on their contractual implications.
o    Identify and summarize critical contractual provisions such as indemnification, insurance, OCIP/CCIP participation, or bonding requirements. o    Maintain accurate and organized records of all subcontracting negotiated terms and conditions and contracting agreements in a centrally accessible folder. o    Verify required subcontract documents are completed and filed. Coordinate with project team to ensure complete contract award packages.