Real Estate Site Coordinator

About Care Access

Care Access is working to make the future of health better for all. With hundreds of research locations, mobile clinics, and clinicians across the globe, we bring world-class research and health services directly to communities that often face barriers to care. We are dedicated to ensuring that every person has the opportunity to understand their health, access the care they need, and contribute to the medical breakthroughs of tomorrow.

With programs like Future of Medicine, which makes advanced health screenings and research opportunities accessible to communities worldwide, and Difference Makers, which supports local leaders to expand their community health and wellbeing efforts, we put people at the heart of medical progress. Through partnerships, technology, and perseverance, we are reimagining how clinical research and health services reach the world. Together, we are building a future of health that is better and more accessible for all.

To learn more about Care Access, visit www.CareAccess.com.

How This Role Makes a Difference

The Real Estate Site Coordinator is responsible for assisting in the site set up/decommission project management process as well as taking the lead at the site set up/decommissions.  They will have an attention to detail ensuring all equipment, furniture and supplies have been received for the site build and they will unpack supplies.  The Real Estate Site Coordinator is responsible for directing and coordinating activities at the site set up. This position provides on-site leadership to crews and subcontractors, assigns work, monitors progress, and ensures that work is completed safely, efficiently, and according to project plans, specifications, schedules, and quality standards. For site decommissions, this position will be responsible for assisting in the project management.  They will attend the decommission and they are responsible for directing and coordinating activities associated with the decommissioning, dismantling, removal, and restoration of project sites. This position provides on-site leadership to employees, subcontractors, and vendors; assigns work; coordinates equipment and resources; and ensures decommissioning activities are completed safely, efficiently, and in accordance with project requirements, schedules, environmental standards, and applicable regulations. Additionally, this position will be responsible for researching and scheduling 3-day marketing Future of Medicine Events.  They will source event venues and communicate the event details throughout various departments working on Future of Medicine. 

How You'll Make An Impact

• Assist in project management of site build/decommissions. Assist in developing Inventory lists. 
• Lead efforts at the site build and decommissions. Using inventory lists to verify all items are set up or decommissioned to the correct place 
• Research and schedule 3-day marketing event venues. Obtain contracts and make payments for all venues. 
• Collaborate with other departments on both site builds and events to ensure everyone is aligned and aware of their tasks. 
• Using internal programs like ProLease and IronClad.  Prolease will store agreements for event venues, and our leases. 
• Using IronClad to work with Legal in negotiating our contracts and leases. 

The Expertise Required

• Strong organization skills 
• Great communication skills 
• Knowledge of MS Office 
• Ability to lead moving into/out of a new site 

Certifications/Licenses, Education, and Experience

• Minimum Education:  
  • Bachelors Degree is preferred but not required. 
• Minimum Experience: 
  • Experience in planning and executing events. 

How We Work Together

• Location: This role a mix of work to be performed in a remote office environment (requiring the ability to use keyboards and other computer equipment) as well as physical demands during site builds/decommissions.  
• Travel: This role requires up to 50% national travel requirements. Length of travel will depend upon study requirements, staff needs, and company initiatives.  
• Physical demands associated with this position Include: The ability to use keyboards and other computer equipment.
  • Walking 5%, Standing 5%, Sitting 60%, Lifting up to 25 lbs 20%, Driving 10%

The expected pay range for this role is $28.00 - $38.00 USD per hour for full time team members.

Benefits & Perks (US Full Time Employees)

• Paid Time Off (PTO) and Company Paid Holidays
• 100% Employer paid medical, dental, and vision insurance plan options
• Health Savings Account and Flexible Spending Accounts
• Bi-weekly HSA employer contribution
• Company paid Short-Term Disability and Long-Term Disability
• 401(k) Retirement Plan, with Company Match 

 

Mandatory Employer Disclosures

Notice to Illinois applicants: Applicants are not obligated to disclose expunged juvenile records or adjudication, arrest, or conviction.
Notice to Connecticut applicants: Care Access may require applicants to submit to a urinalysis drug test in connection with an application for employment.
Notice to Arizona, Georgia, Indiana, and North Dakota applicants: Care Access complies with applicable laws prohibiting smoking in and around places of employment.
Notice to Massachusetts applicants: It is unlawful in Massachusetts to require or administer a lie detector test as a condition of employment or continued employment. An employer who violates this law shall be subject to criminal penalties and civil liability.
Notice to Rhode Island applicants: Care Access complies with Rhode Island law prohibiting smoking in enclosed areas within places of employment. Care Access is also subject to is subject to Chapters 29–38 of Title 28 of the Rhode Island General Laws.
Notice to Maryland applicants: UNDER MARYLAND LAW, AN EMPLOYER MAY NOT REQUIRE OR DEMAND, AS A CONDITION OF EMPLOYMENT, PROSPECTIVE EMPLOYMENT, OR CONTINUED EMPLOYMENT, THAT AN INDIVIDUAL SUBMIT TO OR TAKE A LIE DETECTOR OR SIMILAR TEST. AN EMPLOYER WHO VIOLATES THIS LAW IS GUILTY OF A MISDEMEANOR AND SUBJECT TO A FINE NOT EXCEEDING $100.     

#LI-Remote

Diversity & Inclusion

We work with and serve people from diverse cultures and communities around the world. We are stronger and better when we build a team representing the communities we support. We maintain an inclusive culture where people from a broad range of backgrounds feel valued and respected as they contribute to our mission. 

We are an equal opportunity employer, and all qualified applicants will receive consideration for employment without regard to, and will not be discriminated against on the basis of, race, color, religion, sex, sexual orientation, gender identity or expression, pregnancy, age, national origin, disability status, genetic information, protected veteran status, or any other characteristic protected by law.

Care Access is unable to sponsor work visas at this time.

If you need an accommodation to apply for a role with Care Access, please reach out to: TalentAcquisition@careaccess.com