Flight Assurance Administrative Specialist

AST SpaceMobile is building the first and only global cellular broadband network in space to operate directly with standard, unmodified mobile devices based on our extensive IP and patent portfolio and designed for both commercial and government applications. Our engineers and space scientists are on a mission to eliminate the connectivity gaps faced by today’s five billion mobile subscribers and finally bring broadband to the billions who remain unconnected.

Position Summary

The Flight Assurance Administrative Specialist provides essential administrative and operational support to the Flight Assurance Engineering team. This role is responsible for collecting, organizing, and managing compliance evidence, coordinating audit activities, maintaining lien registers, and ensuring the smooth flow of documentation across all flight assurance processes. This is an onsite position is based in Midland, TX and operates in a dynamic, safety-critical environment and requires the flexibility to work across rotating day, night, and weekend shifts.

Key Responsibilities

Evidence Collection & Documentation

• Collect, organize, and file compliance evidence packages in support of Flight Assurance Engineers.
• Maintain accurate and up-to-date document control logs and version histories.
• Ensure all evidence materials meet required formats, completeness standards, and submission deadlines.

Audit Support

• Coordinate logistics for internal and external audits, including scheduling, room setup, and material preparation.
• Assist engineers in compiling audit packages and tracking action items to closure.
• Maintain audit calendars and send timely reminders to relevant stakeholders.

Lien Management

• Consolidate and maintain the master Lien Register, ensuring entries are accurate, current, and properly categorized.
• Track lien resolution status and escalate overdue items to the appropriate engineering leads.
• Generate regular lien summary reports for team review meetings.

General Administrative Support

• Prepare meeting agendas, capture minutes, and distribute action items following team meetings.
• Support data entry and spreadsheet management using MS Office tools (Word, Excel, Outlook, PowerPoint).
• Handle correspondence, filing, and general administrative tasks as directed by the engineering team.
• Coordinate with cross-functional teams to track deliverables and ensure timely completion.