Paralegal, Public Company Corporate Governance

Overview

*HYBRID opportunity in Herndon, Virginia*

The Paralegal, Public Company Corporate Governance supports and coordinates the Company's Board and committee processes, public-company securities workflows, equity administration, proxy and annual-report processes, and corporate-governance matters. Reporting to the Deputy General Counsel, this individual contributor independently executes established processes and coordinates confidential, deadline-driven work involving directors, executives, outside counsel, auditors, transfer agents, brokers, and internal business functions, with attorney supervision and escalation of substantive or nonroutine matters as appropriate. This position could be a strong fit for someone coming from a paralegal position who wants to broaden into a more business-facing role.

Your Impact

The essential functions of this position include the following:

Board and Corporate Governance

• Administer the Board portal and coordinate Board and committee calendars, meetings, agendas, materials, access, approvals, electronic votes, written consents, signatures, and follow-up items. 
• Attend Board and committee meetings; prepare accurate first drafts of minutes, resolutions, consents, and related governance records for attorney review; and maintain official minute books, charters, calendars, and corporate records. 
• Support director onboarding and proxy-related questionnaires; coordinate information collection and documentation for independence and eligibility processes; and support subsidiary-governance actions, including annual meetings, officer and director changes, and other corporate actions, with attorney supervision as appropriate.

SEC and Public-Company Processes

• Administer EDGAR and EDGAR Next, including access, delegations, filer information, credentials, and periodic updates. 
• Coordinate the internal Section 16 process, including transaction intake, coordination with outside counsel, prepare and review draft Forms 3, 4, and 5, approvals, signatures, filing confirmation, and recordkeeping, with attorney oversight of substantive determinations. 
• Coordinate preparation and filing of non-earnings Forms 8-K including calendars, exhibits, proofing, signatures, EDGAR acceptance, and website posting. 
• Process insider trading requests, compliance officer approvals/denials, and lifting trade restrictions through Equity Edge. 
• Administer and monitor completion of quarterly disclosure and risk questionnaires, identify responses requiring attorney review, escalate exceptions, and maintain controls, checklists, and backup procedures for time-sensitive filings.