Client Finance Coordinator

Our Client Finance Group ensures accurate, timely, and efficient client billing and financial operations that support both our clients and internal teams. As a Client Finance Coordinator, you will play a key role in overseeing client billing processes, tracking project expenses, and partnering with producers and finance leadership to uphold financial accuracy across campaigns and projects. From coordinating billing activities and reviewing vendor invoices to maintaining detailed financial records, you will help drive transparency, accountability, and seamless financial management across all client-facing initiatives.

WHAT YOU'LL DO

• Track client contracts and complete client billing in a timely manner
• Confirm billing requirements and approve invoices for delivery
• Review billing schedule and project status with the director of finance and financial operations manager
• Track project T&E expenses and bill back to clients. Report to producers on status of overall spend vs budget
• Collaborate with producers (project managers) and manage large production OOP budgets for campaigns and other projects
• Review vendor invoices with producers and submit to AP for payment processing
• Support producers by providing status reports of client billing, payment and other financial snapshot
• Use an internal production management tool, Grail for project status
• Manage all financial information by job in accounting system, Maconomy

WHAT YOU'LL NEED

• Ability to self-motivate
• Ability to work well within a team
• Strong communication skills, both oral and written
• An eye for organization of large amounts of data and details
• Ability to multi-task and manage multiple projects simultaneously
• Natural curiosity and a flexible attitude in a shifting environment
• Advanced Excel capabilities, proficiency in MS Word, PowerPoint, Google Docs, Keynote. Mac environment

ABOUT US

Born in 2001, Code and Theory is a digital-first creative agency that sits at the center of creativity and technology. We pride ourselves on not only solving consumer and business problems, but also helping to establish new capabilities for our clients. With a global client roster of Fortune 100s and start-ups alike, we crave the hardest problems to solve. We have teams distributed across North America, South America, Europe, and Asia. The Code and Theory global network of agencies is growing and includes Kettle, Instrument, Left Field Labs, Create Group, Current, and TrueLogic.

Striving never to be pigeonholed, we work across every major category: from tech to CPG, financial services to travel & hospitality, government and education to media and publishing. We value the collaboration with our client partners, including but not limited to Adidas, Amazon, Con Edison, Diageo, EY, J.P. Morgan Chase, Lenovo, Marriott, Mars, Microsoft, Thomson Reuters, and TikTok.

The Code and Theory network is comprised of nearly 2,000 people with 50% engineers and 50% creative talent. We’re always on the lookout for smart, driven, and forward-thinking people to join our team.