Document Control Specialist
US$80,000 – US$130,000 / yr base salary
Posted 10 Sep 2026
Advertised as “Senior Document Control Specialist”
BranchFactor Summary
The original posting with the fluff stripped out
- Expected experience
- 8+ yrs
- Management level
- Individual contributor
- Employment
- Hybrid
- Contract
- Full-time
| Base salary | US$80,000 – US$130,000 / yr |
|---|
CertificationsCertified Records Manager (CRM), Certified Document Imaging Architech+ (CDIA+)
Field of studyBusiness Administration, Construction Management, Information Management, Records Management
Study levelMaster's
About the Position
We’re seeking a Senior Document Control Specialist to support large, complex heavy civil infrastructure programs, including highways, roads, bridges, transit (bus and rail), aviation (international airports), and water/wastewater projects delivered through both traditional and alternative delivery methods. This position is the technical lead for document control on a major rail capital program, serving as the subject matter expert for the enterprise document control system and the standards behind it. You’ll keep controlled record sets accurate, traceable, and audit-ready while supporting system rollout, adoption, and continuous improvement across projects and functional groups.
This is a long-term, full-time, hybrid (3-4 days per week on-site) position based in Sacramento, CA.
Responsibilities may include, but are not limited to, the following:
- Serve as the technical subject matter expert for document control systems, processes, and standards, and provide guidance and mentoring to document controllers, program analysts, and project teams.
- Oversee document intake, processing, distribution, storage, and archival for design, construction, right-of-way, and environmental record sets across a rail capital program.
- Review document submittals for completeness, accuracy, metadata, naming convention, version control, and classification compliance before acceptance into the document management system.
- Perform system administration for the enterprise document control platform, including configuration, permissions, workflows, and troubleshooting.
- Support deployment, configuration, and optimization of the enterprise document control system, and participate in defining system requirements, workflows, user roles, and reporting capabilities.
- Evaluate system gaps, risks, and improvement opportunities, and recommend enhancements that improve efficiency and data integrity.
- Develop and maintain process maps, standard operating procedures, desk manuals, and system user guides.
- Maintain document control dashboards, trackers, risk logs, and issue logs, and monitor performance metrics, workload trends, and compliance indicators.
- Support audit readiness by verifying that documentation is complete, traceable, and retained in line with contract and regulatory requirements.
- Coordinate with project teams, IT, business analysts, procurement, and compliance staff, and serve as a point of contact for document control matters with staff, consultants, and contractors.
- Provide training, onboarding, and ongoing user support, and support change management as new tools, workflows, and standards are adopted.