Receptionist

Gibson Dunn is a leading global law firm, advising clients on significant transactions and disputes. Our exceptional teams craft and deploy creative legal strategies that are meticulously tailored to every matter, however complex or high-stakes. The firm’s work is distinguished by a unique combination of precision and vision.

Based in Houston, the Receptionist will be responsible for being the first point of contact for clients, guests, and employees. The Receptionist plays a critical role in delivering a world-class, concierge-level experience.

This role reports to the Director of Administration.

**The hours for this role are Mon – Fri 8:00 AM to 5:00 PM CT.

Responsibilities include:

• Warmly welcoming clients, visitors, and employees, ensuring a professional and friendly first impression.
• Coordinating visitor registration and maintaining compliance with building security procedures.
• Managing and distributing building access cards, and coordinating with building management on parking and fitness center contracts.
• Handling multi-line phone operations via Cisco phone system and directing calls with professionalism and courtesy.
• Validating and tracking parking tickets and managing related records.
• Scheduling and reserving conference rooms and flexible workspaces to optimize space usage.
• Supporting local office events and handle a variety of clerical tasks, as needed.
• Processing check requests, deposits, and expense reports for review and approval.
• Preparing and submitting office invoices via Chrome River for Director-level approval.
• Providing backup coverage for Catering Assistants during absences, events, and peak times.
• Composing and distributing internal communications, such as birthday and birth announcements, welcome emails, and updates to the office intranet page.
• Maintaining internal contact lists and administrative records.
• Directing employment verification inquiries to the appropriate department.
• Assisting with projects and assignments from the Office Services Manager and Director of Administration.

Qualifications:

• Exceptional interpersonal skills with a strong service orientation.
• Professional demeanor and polished appearance.
• Punctual, dependable, and trustworthy with sensitive information.
• Proactive approach with strong organizational skills and the ability to manage multiple priorities.
• High attention to detail and sound judgment under pressure.
• Excellent written and verbal communication skills.
• Ability to remain composed in a fast-paced, deadline-driven environment.
• Comfortable working independently with minimal supervision.