Project Coordinator

Incorporated in 1997, GeoTek is a full-service consulting engineering firm specializing in geotechnical engineering, construction materials testing, special inspections, and environmental consulting. We are founded on the principle of providing strong business partnerships with our clients by demonstrating a committed passion for those who demand technical advice and responsive customer service that adds value to their projects.

Our mission is to build and maintain strong business partnerships by demonstrating a committed passion for the principles of high-quality customer service and professional consultation that results in optimum value to our clients. We provide our employees with just compensation and a challenging, stable work environment that embodies ongoing opportunities for them to further their individual goals. We also aim to furnish a good return for our shareholders by consistently achieving our financial objectives.

GeoTek offers a variety of jobs to build on your professional career, with multiple offices located in Nevada, California, Idaho, and New Mexico. Our branch offices serve more than just the state they are located in, providing services across a wide region.

We're hiring a Full-Time Project Coordinator/ Dispatch & Document Control Lead position at our Meridian Office! 

Summary:

Support the office and project teams by coordinating inspections, managing project documents, tracking project information, and assisting with billing and administrative tasks for large industrial and construction projects. This role requires strong organization, communication, and multitasking skills in a fast-paced office environment.

Supervision Exercised:

Direct Supervisory Responsibility: None

Essential Job Functions:

• Coordinate high-volume inspection scheduling and maintain regular communication with clients, contractors, project managers, and technical staff to support infrastructure and major industrial projects.
• Utilize accounting systems, project management software, and Microsoft Office applications to track and maintain project data, documentation, labor hours, invoices, reports, and related records.
• Create, organize, maintain, and distribute project files, reports, and administrative documentation in accordance with company policies, client requirements, and established procedures.
• Coordinate and support billing activities by preparing invoices, reviewing project information for accuracy, monitoring project budgets and contractual requirements, and assisting with collections efforts when needed.
• Process client payments by recording, depositing, and accurately applying funds to corresponding invoices within company accounting systems.