Executive Assistant

Inbank is a financial technology company with an EU banking license that connects merchants, consumers, and financial institutions on its next-generation embedded finance platform. Our financing solutions are embedded seamlessly into the shopping journey of 6,000+ retailers. This helps our merchant partners grow their businesses, while end customers benefit from a frictionless shopping experience wherever they are. With a focus on innovation and growth, we are looking for talented people to join our team of 440+ working across our offices in Estonia, Latvia, Lithuania, Poland, and the Czech Republic.

We are looking for a proactive, highly organised and service-oriented Executive Assistant to become a trusted partner to our CEO & Management Board.

As the CEO’s Personal Assistant, you will provide seamless day-to-day support across a broad range of business and administrative matters, ensuring priorities are managed effectively and agreed actions are followed through. Acting as an extension of the CEO, you will anticipate needs, coordinate activities, and help ensure the CEO’s time and attention are focused where they matter most.

Beyond supporting the CEO, you will coordinate the operational activities that enable the Management Board and Supervisory Board to work effectively. While the role does not involve providing personal assistant support to individual Board members, you will take ownership of the coordination and logistics surrounding Board meetings, leadership events, and travel arrangements where required.

The role sits within the People team and reports to the Head of People. This is a new role for us, so we're looking for someone who's excited by the opportunity to make it their own. You'll have the freedom to introduce new ideas, build efficient ways of working and shape how executive support is delivered as the company continues to grow.

Your Key Focus Areas

• Serve as the Personal Assistant to the CEO, providing proactive day-to-day administrative and operational support across a wide range of business activities.
• Manage the CEO's calendar, emails, meetings, travel and other requests, ensuring priorities are coordinated and executed efficiently.
• Coordinate the day-to-day operations of the Management Board by organising recurring Management Board meetings, offsites, workshops and other Board-related activities.
• Organise Board, Supervisory Board and Shareholder meetings, including scheduling, meeting logistics, venue and meeting room bookings, catering and meeting materials.
• Coordinate travel arrangements for the CEO, Management Board and Supervisory Board members, including flights, accommodation, transportation and itineraries for business travels.
• Support the Corporate Development & Strategy team with the planning and coordination of investor-related meetings, events and delegation visits, as agreed.
• Lead the planning and coordination of selected company-wide events, including the Employee Recognition Awards, and support Group Management Meetings in partnership with the Communications team.
• Coordinate executive dinners, business lunches, meeting room bookings and other corporate hospitality arrangements where needed.
• Provide ad hoc administrative, coordination and project support to the executive leadership team as required.

Your Experience & Strengths

• Previous strong experience as an Executive Assistant supporting a CEO or other C-level executives in an international fast-paced environment.
• Confidence and experience in managing executive schedules, international travel, Board activities and competing priorities in a fast-paced environment.
• Proven ability to deliver high-quality executive, Board and group-wide meetings and events across multiple locations, balancing complex logistics, multiple stakeholders and ensuring high-quality delivery.
• A proactive, self-sufficient approach, with the confidence to take ownership, anticipate needs and make sound decisions independently.
• Strong organisational and prioritisation skills, with the ability to stay one step ahead, manage multiple workstreams and adapt quickly as priorities change.
• Excellent communication and relationship-building skills, with the professionalism, discretion and judgement to work confidently with senior leaders, Board members and external stakeholders.
• Comfortable adopting new digital and AI tools to improve productivity and continuously enhance the way you work.
• Professional proficiency in both Estonian and English, with excellent written and verbal communication skills.

What you can look forward to at Inbank?

At Inbank, we want you to have the space to make an impact, grow with us, and enjoy the journey along the way. You’ll work in a dynamic and international environment where you’re trusted to take ownership, collaborate with talented colleagues across markets, and see the impact of your work.

And because great work deserves great rewards, you’ll also enjoy:

• Extra vacation days after your third year, giving you more time to recharge and switch off.
• 6 weeks of fully paid sabbatical after 4 years of great performance at Inbank.
• Wellbeing support through sports compensation or additional health insurance to help you stay active and healthy.
• A flexible, hybrid way of working built on trust, autonomy, and accountability.
• Opportunities to learn and grow by working with talented colleagues, sharing ideas, and taking on new challenges.
• Regular team events and additional perks that give us plenty of opportunities to connect, have fun, and celebrate successes together.

A note from our Head of People: 

“I’m looking for someone with the energy, maturity and confidence to become a trusted partner to our CEO and leadership team. Someone who naturally stays a step ahead, can juggle multiple priorities and takes real ownership of making things happen. A big part of your impact will come from bringing structure to the many moving pieces around our leaders, anticipating what’s needed and making sure things run smoothly and reliably. You’ll have a high degree of independence in your day-to-day work, while being part of a global People team and having the opportunity to learn, broaden your exposure and grow with the role over time.”

Sounds like a fit?

Apply, and our recruitment team will be in touch. If you’re unsure but curious, apply anyway – we’re happy to explore together.