Executive Assistant

ABOUT BASELAYER

Every business in America needs a bank account to exist. The system that decides whether they're real, who's behind them, and whether they're a risk, runs on infrastructure from the 1980s. We're rebuilding that layer from scratch.

Baselayer is the identity layer for institutions across the United States: the most complete business graph in America and every human tied to it. We fuse public records, IRS data, sanctions lists, web signals, and fraud telemetry from 2,200+ financial institutions into a single graph that resolves any business and the humans behind it in milliseconds. The legacy credit bureaus took 50 years to build something that gets 60% match rates. We've built something that gets 98% in under two years.

Today we're trusted by over 20% of financial institutions in America including FIS, Rho, Socure and top five US banks. But the graph is becoming infrastructure for anyone who needs to know if a business is real and worth trusting: gig platforms, marketplaces, AI companies, and commerce infrastructure at scale.

Trust is the substrate of every financial transaction. We're rebuilding it.

ABOUT THE TEAM

AI agents are starting to transact: opening accounts, buying services, moving money on behalf of the businesses and people behind them. Every one of those transactions has a counterparty asking the question banks have always asked: who am I dealing with, and can I trust them? Today's identity infrastructure wasn't built to answer it at agent speed.

The Agentic Economy team is extending Baselayer's business graph into the trust layer for agentic commerce: verifiable credentials that bind an agent to the verified business and human behind it, a registry counterparties can query in real time, and verification APIs that plug into the networks, platforms, and protocols where agent transactions happen.

We run like a startup inside a startup: a small senior team led by our GM of Agentic Economy, working directly with payment networks, banks, wallet providers, and agent platforms. The category is being defined right now; the standards, seats, and infrastructure decisions of the next 18 months will be consequential for a decade.

ABOUT THE ROLE

We are looking for an Executive Assistant to the CEO to be our CEO's right hand and force multiplier. You will own the CEO's calendar, inbox, travel, and priorities so they can spend their time on customers, investors, and the team, and you will make sure nothing important falls through the cracks.

This is a highly visible role reporting directly to the CEO. You will work with every function across the company, with our board and investors, and with executives at some of the largest financial institutions in the country. You will see how a fast-growing startup is built from the inside and be trusted with confidential information from day one.

This is not a role for someone who wants to wait for instructions. We are looking for someone who anticipates what's needed before it's asked, keeps a high bar for detail and discretion, and takes as much pride in a flawless board meeting as in a perfectly planned week.

WHAT YOU'LL DO

Calendar & Time Management

• Own the CEO's calendar end to end, prioritizing time against company goals and protecting focus time
• Schedule and coordinate meetings across time zones with customers, investors, board members, candidates, and the team
• Prepare the CEO for each day and week with agendas, briefing notes, and the context needed for every meeting
• Triage the CEO's inbox, flag what needs attention, and draft or respond on their behalf where appropriate
• Plan and book domestic travel, including flights, hotels, ground transportation, and detailed itineraries
• Coordinate customer visits, conferences, and industry events the CEO attends or hosts
• Plan company offsites, team events, and celebrations in partnership with Operations

Executive & Board Support

• Coordinate board meetings and investor updates, including scheduling, materials, logistics, and follow-ups
• Track action items and commitments from leadership meetings and keep owners accountable to deadlines
• Prepare documents, presentations, and briefs for internal and external meetings
• Handle confidential and sensitive information with complete discretion

Office Management

• Run day-to-day office operations: supplies, snacks, mail, deliveries, and keeping the space organized and welcoming
• Serve as the main contact for building management, office vendors, and service providers, and handle contracts and renewals
• Greet and host visitors, customers, and candidates, and get conference rooms ready for meetings
• Coordinate new hire setup for the in-office experience, including desks, access badges, and first-day logistics, in partnership with People and IT
• Plan and run team lunches, celebrations, and in-office events that keep the team connected

Special Projects & Operations

• Own special projects for the CEO from start to finish, from research to vendor coordination to execution
• Process the CEO's expenses and help manage vendors and personal-business logistics
• Identify ways to improve how the CEO and leadership team work, and put better systems in place

MINIMUM REQUIREMENTS

• 3+ years of experience as an Executive Assistant, ideally supporting a CEO, founder, or C-level executive
• Expert in Google Workspace (Calendar, Gmail, Docs, Sheets, Slides) and comfortable picking up new tools quickly
• Exceptional organization and attention to detail, with the ability to manage many moving pieces at once
• Excellent written and verbal communication, including drafting on behalf of an executive
• Proven judgment and discretion when handling confidential information
• Comfortable working in a fast-paced environment where priorities change quickly

WHAT SETS YOU APART

• Experience at a venture-backed startup, ideally during a period of fast growth
• Experience supporting board meetings, fundraising, or investor relations
• Exposure to fintech, financial services, or B2B SaaS
• Comfort with AI tools and automation to work faster and smarter
• You anticipate needs before they are raised and solve problems before they reach the CEO
• You are calm under pressure, low ego, and happy to roll up your sleeves on any task
• You want to be foundational and help build something that lasts

WORK LOCATION

• Based in NYC; 5 days a week

COMPENSATION

• Salary Range: $100,000 - $140,000 + Bonus + Equity

BENEFITS

• Time off when you need it: Flexible PTO so you can recharge without red tape
• In-person energy: We're based in NYC and meet in the office 5 days a week
• Competitive compensation: We pay well and back it with equity. We want you to think and act like an owner
• Career rocket fuel: You'll help build the foundation of a high-growth startup, working side by side with experienced founders and team members who've done it before
• Benefits on us: We cover 100% of your health, dental, and vision premiums. No surprise deductions from your paycheck
• 401(k) with company match: We match your contributions so your future self benefits too
• HSA contributions included: We contribute to your HSA on applicable plans, so your coverage works as hard as you do
• Stay healthy, stay sharp: A $250 monthly gym stipend to help you bring your best self to work, and everywhere else
• Lunch on us: Lunch stipend so you can stay fueled and focused without thinking about it
• A seat at the table: We believe in transparency, radical candor, and giving every team member a voice 🔥