Creative Studio Coordinator

Who is Prosek?

We are entrepreneurial. Prosek is one of the largest independent communications and marketing firms in the U.S., with offices and strategic partners across the country and worldwide. We are specialized. Prosek provides unparalleled expertise with financial and professional services companies. We are people-centric. Our teams work together in a collegial atmosphere that breeds professional respect and friendship. We are award-winning. Join an "Army of Entrepreneurs" that was recently named 2026 Agency of the Year by PRovoke Media.

Overview:

Prophecy, Prosek's award-winning creative, branding, and marketing business, is seeking a highly organized and proactive Creative Studio Coordinator to support studio operations, executive administration, and team coordination across the business.

This role sits at the intersection of executive support, operations, project coordination, and employee experience. Working closely with Prophecy leadership and the Chief of Staff, the Creative Studio Coordinator will help keep priorities moving forward, ensure seamless day-to-day operations, and provide critical support across scheduling, travel, events, awards, communications, and studio logistics.

The ideal candidate is highly organized, detail-oriented, proactive, and comfortable operating independently in a fast-paced environment with multiple competing priorities. This role offers meaningful exposure to senior leadership, agency operations, creative projects, and cross-functional initiatives, making it an excellent opportunity for someone interested in growing a career in executive support, operations, project management, or agency leadership.

Sound interesting? We'd love to hear from you.

What you'll be doing:

• Executive Support & Leadership Coordination
  • Manage day-to-day calendar scheduling and coordination for Prophecy leadership, including the Chief Creative Officer
  • Coordinate internal and external meetings across multiple stakeholders and time zones
  • Support leadership with meeting preparation, scheduling logistics, follow-up, and administrative coordination
  • Submit timesheets, and assist with routine administrative needs on behalf of supported executives
  • Manage expense reports, AMEX reconciliation, receipt tracking, and related administrative processes
  • Help manage competing priorities, scheduling requests, and time-sensitive needs while ensuring leaders remain organized and prepared
  • Serve as a trusted resource for executive scheduling and coordination across the studio
• Studio Operations & Team Coordination