Office & Payroll Administrator

We are seeking a reliable, detail-oriented Office & Payroll Administrator to support day-to-day office operations and assist with accurate and timely payroll administration. The ideal candidate is organized, responsive, discreet, and comfortable working in the fast-paced skilled trades environment.

Key Responsibilities 

Administrative

• Support day-to-day office operations and help ensure the office and field teams have the resources needed to operate efficiently
• Assist Area Fields HR with new hire onboarding and offboarding practices, including managing company property (distribution and collection); ordering uniforms, company tours; ProSkill welcome packets
• Maintain organized employee, payroll, office, and operational records while protecting confidential information
• Assist with Accounts Payable, Accounts Receivable, invoicing, and other general financial or administrative tasks as assigned
• Coordinate office supplies, uniforms, inventory, vendors, and other administrative needs
• Support managers and employees with routine administrative questions and requests
• Assist with planning and coordinating internal meetings, company events, networking events, trade shows, and other business activities

Payroll

• Assist with the preparation and processing of weekly payroll
• Work with managers to review employee timecards and timesheets for accuracy and completeness before payroll deadlines
• Review technician job tickets, commissions, bonuses, spiffs, and other variable compensation information for completeness and accuracy
• Assist with entering, reviewing, and validating payroll-related information in ADP
• Help identify missing, incomplete, or inconsistent payroll information and follow up with managers for corrections
• Respond to routine employee payroll questions and escalate payroll discrepancies or complex issues to the appropriate Payroll or Area Field HR
• Maintain payroll documentation and records in accordance with company procedures and confidentiality requirements
• Support compliance with company payroll procedures and applicable federal, state, and local wage-and-hour requirements

Marketing

• Partner with Home Office Marketing Team to support local marketing and Brand initiatives
• Assist with social media engagement, employee participation, and local content opportunities
• Help coordinate promotional events, community outreach, trade shows, and networking activities
• Assist with organizing marketing materials, branded items, signage, and other promotional supplies