Project Coordinator

Who You Are 

You are a seasoned Project Coordinator who comes with strong financial acument and is highly detail oriented.  

About The Role 

We are seeking a Project Coordinator / Accounts Payable Specialist to provide administrative and financial support across multiple client-facing projects. This role helps ensure projects are executed efficiently from initiation through completion by coordinating project activities, maintaining documentation, processing subcontractor and vendor invoices, and supporting accurate project financial tracking. 

The ideal candidate is highly organized, detail-oriented, and comfortable working with purchase orders, invoices, spreadsheets, project tracking tools, and cross-functional teams in a fast-paced, multi-project environment. 

Other responsibilities include: 

• Review and update purchase orders in NetSuite and confirm alignment with project requirements 

• Process subcontractor and vendor invoices accurately and within established timelines 

• Confirm invoices include the correct purchase order number, coding, approvals, and supporting documentation 

• Match invoices to purchase orders and supporting records, research variances, and coordinate resolution 

• Communicate professionally with vendors regarding billing questions, documentation needs, and payment status 

• Maintain organized and audit-ready project financial records, invoice logs, and supporting documentation 

• Monitor project and program costs, identify discrepancies or emerging risks, and escalate concerns promptly 

• Coordinate with Operations Managers, Project Managers, Finance, and other internal stakeholders 

• Assist with subcontractor onboarding and ongoing documentation compliance 

• Support project reporting, dashboards, data validation, and general administrative workflows 

• Recommend and support process improvements for accounts payable and project coordination workflows 

• Complete ongoing security awareness training and comply with company policies to the requirements section

• Identify and escalate security risks to the appropriate Executive Leadership Team member and actively contribute to remediation efforts

• Other duties as assigned

Desired skills and experience:  

• Two to five years of experience in project coordination, project administration, accounts payable, or operations support