Program Coordinator

Are you a recent college grad or professional looking to transform lives through medical communications? Are you ready for a rewarding career in a collaborative and growing environment? We’re hiring a savvy Program Coordinator passionate about keeping projects on task and their team focused.

About You

• You are flexible and confident you can manage up to 20 projects at a time and be responsible for the project development process.
• You are solution-oriented and can anticipate potential workflow obstacles and provide solutions.
• You’re highly organized, a self-starter with an eye for the details and a pulse on the bottom line.
• You flourish in fast-paced environments and relish the particulars.
• You work passionately, never satisfied with the status quo.
• You’re a born problem-solver and enjoy when no day is the same.

Your Day-to-Day

As a Program Coordinator, you will track project deliverables through all departments, ensure due dates are relayed, and obstacles are identified and communicated efficiently. You will be responsible for running your clients medical/legal/regulatory (MLR) process. This includes submissions, coordinating with taggers, and communicating status updates to the client, the MLR Supervisor, and your supporting team. In addition, you will oversee coordinating internal and external meeting, taking meeting notes during meetings, and providing status updates to the team.

Under supervision from a program manager, you will review invoicing documents and final reconciliations, prepare Sunshine Act reports and any ancillary reports as required by the client. You will work closely with the logistics vendor to perform meeting planning tasks, including site search, venue contracting, travel arrangements, food/beverage, and AV equipment. You will be responsible for preparing and distributing the assignment report and facilitating assignment team meetings.

Required Experience

• Bachelor’s degree, ideally with a concentration in advertising, marketing, communications, or journalism; other majors will be considered
• 0-2 years of prior work experience in a client service/agency setting or related internship experience
• A high level of computer competency and intermediate or advanced proficiency with Microsoft Office Suite (Word, Excel, PowerPoint, MS Project, and Outlook)
• Strong written and verbal communication skills

Helpful Experience

• Working knowledge of timeline and schedule development
• Experience supporting a project manager or marketing team with coordinating tasks and tracking deadlines