Office Manager

About the job 

As an Office manager, you are the pivotal force that keeps our vibrant, international office running smoothly! As an organized, proactive, and charismatic professional, you will join our modern, growing team. If you thrive in a dynamic environment and love being the go-to person who makes things happen, this varied role is for you. 

You will be the welcoming face of our company and the organizational mastermind behind the scenes, ensuring a seamless experience for colleagues and visitors alike. 

This is a part-time position (20 hours per week), offering flexibility while playing a key role in the day-to-day success of our office. 

Key Responsibilities include: 

• Be the Heart of the Office: Serve as the first point of contact for visitors, employees, and external partners. Act as the key liaison with our co-working space to coordinate employee access, visitor arrangements, meeting room bookings, courier and postal services, and day-to-day workplace needs.
• Operational Excellence: Oversee daily office operations, proactively manage inventory levels and office supplies, place and track orders, handle expenses, coordinate facility-related contracts and maintenance interventions, and ensure the workspace remains professional, functional, and welcoming at all times.
• Travel Arrangements: Coordinate end-to-end business travel, including flights, accommodation, ground transportation, and itinerary management.
• Financial Administration Support: Support day-to-day financial administration, including processing expense reports, tracking expenditures against budget, and coordinating with external suppliers and service providers.
• Event Coordination: Plan and organize internal meetings, team events, and company activities, ensuring seamless execution and a positive employee experience. 
• Onboarding Support: Be the first face to greet our new joiners on their first day and help them get started on their learning journey.

Your interest and skills 

• A proactive professional with a relevant bachelor's degree or equivalent experience; a background in office management, hospitality, business administration, or workplace operations is a plus.
• 2-3 years of experience in office management, workplace operations, or a similar administrative role.
• Previous experience in a fast-paced technology, scale-up, or startup environment is an advantage.
• Fluent communication skills in both Dutch and English, with the ability to build strong relationships across all levels of the organization.