Payroll Administrator

At Stoke, we believe a thriving space economy will enable a vibrant, sustainable, and equitable future here on Earth. That is why we’re building Nova, our fully and rapidly reusable launch vehicle. Designed for daily flight, Nova tackles the core challenges of space transportation by reducing cost, increasing availability, and improving reliability. By radically lowering launch costs and increasing flight cadence, we’re helping create a truly scalable space industry.

Our team is mission-driven, collaborative, and empowered to take ownership of their work. If you want to work alongside some of the most dedicated and talented people on Earth, we’d love to have you join us.

Description

We are seeking a detail-oriented Payroll Administrator / Accounting Specialist to manage bi-weekly, multi-state payroll while supporting transactional accounting activities across Accounts Payable (AP) and Accounts Receivable (AR). This role will be responsible for ensuring accurate and timely payroll processing, maintaining strong payroll controls, supporting vendor maintenance, reviewing customer invoices, and assisting with collection activities. 

The ideal candidate is highly organized, comfortable working with detailed financial data, and able to manage multiple deadlines while maintaining a high degree of accuracy and confidentiality. 

Responsibilities

Payroll Administration 

• Process bi-weekly, multi-state payroll through Rippling accurately and on time, including employee wages, overtime, bonuses, deductions, reimbursements, and other payroll transactions
• Review and validate employee timecards and payroll changes in Rippling prior to each payroll run
• Review payroll reports and resolve discrepancies before payroll is finalized
• Respond to employee payroll questions and research and resolve payroll-related issues
• Support payroll tax filings, quarterly and year-end reporting, and W-2 processing
• Monitor compliance with applicable federal, state, and local wage and hour requirements
• Perform payroll-related general ledger reconciliations and support month-end close
• Maintain accurate payroll documentation and records and support internal and external audit requests
• Identify opportunities to improve payroll processes, controls, and system utilization
• Partner closely with HR during employee leaves of absence (FMLA, short/long-term disability, parental leave, state leaves) to ensure accurate payroll adjustments, compliant pay distribution, and proper benefit deduction catch-ups

Accounts Payable & Vendor Maintenance