Document Controller

As a Document Controller, you will play a critical role in managing and safeguarding all technical, design, construction, and compliance documentation across a fast-growing hyperscale data center program.

You will ensure that every drawing, model, report, specification, contract, and change document is accurate, traceable, and aligned with strict internal, client, and regulatory requirements. You will act as the gatekeeper of the project’s single source of truth, enabling coordination across engineering, construction, commissioning, quality, operations, consultants, and contractors.

This role is essential to maintain transparency, compliance, and governance as we expand our portfolio and scale our project delivery capabilities.

Key Responsibilities

Document Management

• Manage the full lifecycle of project documents - creation, revision, approval, distribution, and archiving - across all project stages.
• Ensure proper version control, document numbering, and traceability for drawings, specifications, contracts, and reports.
• Maintain and enforce document control procedures in line with company and industry standards.
• Ensure that all documentation complies with internal policies, client requirements, and regulatory frameworks.

System Administration & Tools

• Manage the document management platform (e.g., ACC, SharePoint, or similar) and ensure users follow proper workflows.
• Support onboarding and training of internal and external stakeholders in document control tools and processes.
• Contribute to the setup and continuous improvement of digital filing structures, workflows, and metadata standards.
• Lead continuous improvements to the digital filing structure, metadata rules, workflows, approval routes, and audit trails.

 Project Coordination

• Support Design & Delivery teams in issuing, tracking, and updating project documents and design deliverables.
• Coordinate with consultants, contractors, and vendors to ensure timely submission and approval of design packages.
• Prepare and maintain project documentation logs, registers, and reports for management and audits.
• Ensure alignment between design, construction, and operations documentation during project handover.
• Support project handover activities, ensuring alignment between design, construction, commissioning, and operations documentation (O&M manuals, test records, as-builts, asset data).

Quality & Compliance

• Monitor compliance with documentation standards and report on inconsistencies or non-conformities.