Payroll Accountant
US$95,000 – US$105,000 / yr base salary
Posted 1 Oct 2026
Advertised as “Senior Payroll Accountant”
BranchFactor Summary
The original posting with the fluff stripped out
- Expected experience
- 2–4 yrs
- Management level
- Individual contributor
- Contract
- Full-time
| Base salary | US$95,000 – US$105,000 / yr |
|---|---|
| Cash bonus | US$9,500 – US$10,500 |
| Total comp | US$104,500 – US$115,500 |
Field of studyAccounting, Finance (or related)
Study levelBachelor's
WestCoast Children’s Clinic, located in Oakland, California, is a non-profit community psychology clinic that provides mental health services to Bay Area children, youth and families. Working at WestCoast Children’s Clinic means being part of an organization that is client-centered, trauma-informed, collaborative, and committed to justice and equity.
Position Details
Title: Senior Payroll Accountant
Classification: Regular Full-Time (1.0 FTE), Exempt
Location: Oakland, CA
Regular Work Schedule: Full-Time, Monday-Friday
Compensation:
- Salary range: $95,000-$105,000 per year, depending on experience.
We are seeking a detail-oriented Senior Payroll Accountant to oversee payroll accounting operations, employee benefits reconciliation, and retirement plan compliance. In this role, you will be responsible for preparing payroll journal entries, reconciling gross-to-net payroll runs to the general ledger, and performing reconciliations for 403(b) retirement accounts and benefit plans. Additionally, you will serve as a cross-trained operational backup for primary payroll processing to ensure continuous, seamless pay cycles.
Responsibilities:
Payroll Accounting and General Ledger Review
- Prepare, review, and post bi-weekly/monthly payroll journal entries into the General Ledger (GL), including salaries, withholdings, employer taxes, and benefit accruals.
- Perform routine payroll reconciliations comparing payroll register totals, bank disbursements, and GL accounts to identify and resolve variance discrepancies.
- Audit pre- and post-payroll processing reports for accuracy, ensuring compliance with internal controls, company policies, and statutory regulations.
- Maintain balance sheet account reconciliations for payroll-related accounts, including accrued payroll, payroll tax liabilities, PTO accruals, and garnishments.
- Review the Form 941’s, W-2’s and state tax filings to guarantee accuracy.
- Work with the Payroll Processor and Accounting Manager to process amendments.
403(b) Retirement Plan Reconciliation and Administration
- Reconcile employee 403(b) elective deferrals, employer matching contributions, and active loan repayment deductions after each pay cycle.
- Compare payroll deduction files against recordkeeper funding reports to verify exact funding transmission and compliance with IRS deposit timelines.
- Resolve deduction discrepancies with HR and plan administrators regarding contribution limits, loan setup adjustments, or participant election changes.