Administrative Assistant

About GenScript

Founded in 2002 in New Jersey, GenScript Biotech Corporation accelerates innovation in biotech and healthcare by providing researchers and companies with the building blocks needed to develop groundbreaking treatments and products. Guided by its mission to Make People and Nature Healthier Through Biotechnology, and its role as a well-recognized biotechnology company, GenScript has a team of approximately 6,165 employees and has served more than 200,000 customers across over 100 countries and regions.

Title: Administrative Assistant

Hours: Negotiable, 16-24 hours/week

Scheme: Onsite in Rijswijk, South Holland, the Netherlands

Duration: 3 months

What You'll Be Doing

We are looking for a detail-oriented and proactive Administrative Assistant to support the daily administrative operations of our office. This role will focus on expense and reimbursement processing, business travel coordination, supplier communication, office purchasing, meeting support, and general administrative activities.

This position is ideal for candidates seeking hands-on office administration experience in an international business environment.

Key Responsibilities

1. Administrative Payment & Reimbursement Support:

• Assist with expense claims and reimbursement submissions.
• Support the tracking and follow-up of outstanding reimbursement items.

2. Business Travel Support:

• Support travel-related administrative tasks and follow up on bookings or changes when needed.
• Maintain relevant travel records and documentation.

3. General Administrative Support:

• Daily office maintenance, including managing office supplies and lunch orders, handling incoming and outgoing mail and parcels, managing the mailbox, and monitoring general office conditions.
• Assist with business card requests and ordering.
• Support other administrative projects or tasks as required.

Candidate Profile

• Available to start immediately.
• Careful and detail-oriented, especially when handling invoices, expenses and documents.
• Previous administrative work experience is required.
• Good organizational and communication skills.
• Good command of English.
• Proficient in Microsoft Office, especially Excel and Outlook.

What We Offer

• A gross hourly rate of EUR 15/hour.
• Complimentary warm lunch on onsite working days to keep you fueled.
• Commuting allowance, 8% holiday pay, and a pension scheme with a 2% personal contribution.
• Free parking available on premise.

Interview Process

1. Online introductory call with our recruiter.
2. Online/In-person interview with hiring manager.

The selection process may include a reference check.

#GS #LI-AH1

Benefits:

Benefits include medical, dental, and vision insurance as well as a 401(k) retirement plan with a company match that vests fully on day one. We offer paid parental leave after just three (3) months of employment, and a paid time off policy that includes vacation time, personal time, sick time, floating holidays, and company holidays. Additional benefits include flexible spending and health savings accounts, life and AD&D insurance, short- and long-term disability coverage, legal assistance, and supplemental plans such as pet, critical illness, accident, and hospital indemnity insurance. We also provide commuter benefits, well-being initiatives, and peer-to-peer recognition programs; demonstrating our ongoing commitment to building a culture where our people feel empowered, supported, and inspired to do their best work.

GenScript USA Inc/ProBio Inc. is a proud equal opportunity/affirmative action employer committed to attracting, retaining, and maximizing the performance of a diverse and inclusive workforce. It is the Company's policy to ensure equal employment opportunity without discrimination or harassment based on race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity or expression, age, disability, national origin, marital or domestic/civil partnership status, genetic information, citizenship status, uniformed service member or veteran status, or any other characteristic protected by law.

GenScript USA Inc./ProBio Inc. maintains a drug-free workplace.

Please note: Genscript USA Inc./ProBio Inc. will only contact candidates through verified application sources. GenScript/Probio does not request personal information from candidates through individual email or any other platform.