Admin Executive

Who We Are

VML is a global creative company that combines brand experience, customer experience, and commerce to create connected brands that drive growth. Guided by a Human First philosophy, VML is known for its innovative work for brands and consistently ranks among the world’s leading creative companies, including the WARC Creative 100. VML’s global network spans 55+ markets with principal offices in Buenos Aires, Kansas City, London, New York, São Paulo, Shanghai and Singapore. 

VML is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel. 

For more information, please visit www.vml.com and follow along on  LinkedIn #WeAreVML.

About the role

We are looking for an experienced Admin Executive to provide high-level administrative support to the team based in Singapore. This role requires someone who can manage competing priorities, handle administrative matters efficiently and work well in a fast-paced, collaborative environment.

Key responsibilities

• Manage travel bookings for the team, coordinating multiple busy schedules and resolving booking challenges.
• Manage expense claims for the team.
• Act as the designated online approver for team members’ travel bookings, obtaining the necessary approvals before authorising bookings.
• Coordinate local and overseas courier services for the team.
• Prepare travel itineraries, agendas and expense reports, and audit travel-related expenses.
• Ensure smooth travel and administrative arrangements, including visa applications, flights, car bookings, and hotel and restaurant reservations.
• Adhere to company compliance standards and policies.
• Organise and run company-wide events and offsite meetings.
• Handle sensitive information with discretion and confidentiality.
• Contribute to team objectives and provide administrative support as needed.
• Undertake other ad hoc tasks as assigned.

Experience and skills

• At least 4–5 years of experience providing administrative support to a team. Agency experience is preferred but not essential.
• A strategic, confident problem-solver who can take the lead on projects alongside senior executives.
• Highly organised, adaptable, resilient and mature, with the ability to manage pressure and ambiguity.
• Resourceful and calm under pressure, with the ability to resolve issues promptly and effectively.
• Strong proficiency in Microsoft Office.
• A team player with strong interpersonal and collaboration skills.
• Excellent listening skills and strong verbal and written communication in English.

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

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