Digital Events Coordinator

Who We Are

VML is a global creative company that combines brand experience, customer experience, and commerce to create connected brands that drive growth. Guided by a Human First philosophy, VML is known for its innovative work for brands and consistently ranks among the world’s leading creative companies, including the WARC Creative 100. VML’s global network spans 55+ markets with principal offices in Buenos Aires, Kansas City, London, New York, São Paulo, Shanghai and Singapore. 

VML is part of WPP, the trusted growth partner for the world's leading brands. Powered by exceptional talent and our agentic marketing platform WPP Open, WPP unites cutting-edge media intelligence and data solutions, creativity, production, enterprise solutions and expert strategic counsel. 

For more information, please visit www.vml.com and follow along on  LinkedIn #WeAreVML.

MC Program: 

VML Marketing Coordinator Program is a large global community of approx. 400 employees sitting at the intersection of Microsoft Marketing and agencies teams. 

We coordinate campaigns across Microsoft internal stakeholders, VML global Service Delivery Hub teams, and third-party agencies. Campaigns generate sales leads Microsoft then scores and processes according to their sales strategy. 

Events is an expertise group within the MC Program responsible for coordinating and executing variety of Microsoft's global and local digital events. 

Purpose of the job: 

Marketing Coordinator Events plans and executes Microsoft's digital events. In this role MC Events acts primarily as project manager who co-ordinates internal VML resources, Microsoft stakeholders and third-party vendors. 

We are looking for either a GERMAN or FRENCH or ITALIAN or SPANISH NATIVE SPEAKER. Please only apply if you are a native speaker or minimum C1 level for one of these languages. 

Responsibilities**:** 

1. Events Consultation & Planning 

• Participate in events planning & scheduling 

• Provide support on different types of events in line with Microsoft corporate guidelines 

• Provide consultation on Event Platforms (ON24, Teams) & internal event management tools to internal and external stakeholders 

• Consult Microsoft stakeholders on situations that require additional reviews and approvals 

2. Events Preparation 

• Act as Project Manager with full responsibility for making event successfully happening 

• Co-ordinate all parties involved in an event – VML and Microsoft stakeholders and third parties 

• Manage event participants agenda 

• Manage event assets, e. g. videos and presentations 

3. Events Execution & Post-Events Activities 

• Execute events from start to finish in-line with guidelines and procedures 

• Provide chat moderation support 

• Manage post-event participants agenda 

• Provide reporting and insights from the event 

4. Stakeholder Management 

• Educate internal and external stakeholders on the MC Program Events agenda and topics 

• Act as advisor on tools used for events planning and execution 

• Share best practices and success stories, engage in knowledge sharing and continuous improvement of our services 

Required skills & competencies:

• Ideally 4+ years’ experience in execution of any marketing-related initiatives, incl. 1-2+ years’ experience in events management, project or account management role 

• Experience in managing projects and campaigns of growing complexity 

• Experience in cooperation with variety of stakeholders on client and agency side; Exposure to senior client stakeholders 

• High level of compliance with company rules & processes, e. g. personal data protection or brand guidelines 

• Proven project management skills & experience, readiness to assume responsibility for own KPIs, track activities progress and meet critical deadlines 

• Solid skills in Microsoft tools and software: Word, Excel, PowerPoint, Outlook, Teams 

• Solid command skills and ability to share often complex information in structured way 

• Ability to simultaneously manage multiple events and activities, and ability to prioritize urgent and important tasks 

• A strong team player with ability to establish working relations with culturally diverse internal and external partners 

• Strong in problem solving skills and orientation to detail 

• Fluent English is essential (requirement for additional language skills may apply) 

• Native speaker of either German OR French OR Italian OR Spanish  

Please note that this Job is based in Lisbon!

We believe the best work happens when we're together, fostering creativity, collaboration, and connection. That's why we’ve adopted a hybrid approach, with teams in the office an average of four days a week. If you require accommodations or flexibility, please discuss this with the hiring team during the interview process.

WPP (VML) is an equal opportunity employer and considers applicants for all positions without discrimination or regard to characteristics. We are committed to fostering a culture of respect in which everyone feels they belong and has the same opportunities to progress in their careers. 

When you click "Submit Application", this will send any information you add below to VML. Before you do this, we think it's a good idea to read through our Recruitment Privacy Policy. California residents should read our California Recruitment Privacy Notice. This explains what we do with your personal data when you apply for a role with us, and, how you can update the information you have provided us with or how to remove it.