Administrative Assistant

CTEC is a leading technology firm that provides modernization, digital transformation, and application development services to the U.S. Federal Government. Headquartered in McLean, VA, CTEC has over 300 team members working on mission-critical systems and projects for agencies such as the Department of Homeland Security, Internal Revenue Service, and the Office of Personnel Management. The work we do effects millions of U.S. citizens daily as they interact with the systems we build. Our best-in-class commercial solutions, modified for our customers’ bespoke mission requirements, are enabling this future every day.

The Company has experienced rapid growth over the past 3 years and recently received a strategic investment from Main Street Capital Corporation (NYSE: MAIN). In addition to our recent growth in Federal Civilian agencies, we are seeking to expand our capabilities in cloud development and footprint in national-security focused agencies within the Department of Defense and U.S. Intelligence Community.

Cybermedia Technologies (CTEC) is seeking an experienced Administrative Assistant II (DHS Suitability) to join our team

PROGRAM OVERVIEW:

CISA’s Stakeholder Engagement Division requires an integrated team to support council and sector governance, approximately 500 annual engagements, stakeholder coordination, policy and risk analysis, executive communications, records, and contract management. The work spans unclassified and classified environments and requires products that are accurate, accessible, compliant, and ready for government use.

POSITION SUMMARY
Deliver experienced organizational and executive-level support across CISA council, leadership, and sector-management operations. The role coordinates a high volume of engagements, communications, records, and leadership products and serves as an operational hub for the team.

KEY RESPONSIBILITIES
• Manage complex calendars, scheduling, meeting registration, attendee lists, rooms, virtual platforms, and event logistics.
• Coordinate agendas, pre-reads, briefing packages, correspondence, executive materials, and post-meeting follow-up.
• Maintain membership rosters, distribution lists, shared mailboxes, inquiry logs, action trackers, and document repositories.
• Route documents and requests, monitor deadlines, obtain inputs and approvals, and resolve administrative issues.
• Draft and format routine correspondence, summaries, status reports, meeting records, and leadership-ready materials.
• Support stakeholder communications and provide professional service to senior officials and external partners.
• Maintain accurate records and apply privacy, records-management, accessibility, quality, and CISA/DHS formatting requirements. • Provide rapid administrative coordination during urgent events and maintain reliable operations amid changing priorities.