Office Administrator

Career Opportunity: Office Administrator for Allied Technical Services in Sharonville, OH

Are you organized, dependable, and ready to create a professional, welcoming office experience? Do you enjoy helping others, managing details, and keeping daily operations running smoothly? If so, we want to speak with you about our Office Administrator position.

As the Full-Time Office Administrator, you will serve as the first point of contact for visitors and callers and help create a professional, welcoming front-office experience. This office-based role answers and routes phone calls, greets and assists guests, manages incoming and outgoing mail and deliveries, and provides administrative support to help the office run smoothly. You will work closely with the Business Manager and internal teams to ensure accurate communication, organized records, and responsive customer service.

Compensation & Sign-On Bonus

• Pay Range: $21-$26 per hour, depending on experience.
• Sign-On Bonus: $3,000 total
  • $500 after 90 days
  • $1,000 after 6 months
  • $1,500 after 1 year

Essential duties and responsibilities include:

• Greet visitors promptly and professionally, determine their needs, provide general information, and notify the appropriate team members.
• Answer, screen, and route incoming phone calls; take accurate messages and respond to routine inquiries in a timely manner.
• Receive, sort, and distribute mail, packages, and deliveries; coordinate outgoing shipments and maintain related logs and documentation.
• Maintain the reception area, conference rooms, kitchen, and shared spaces to ensure a clean, organized, stocked, and professional appearance.
• Provide administrative support, including data entry, scanning, copying, filing, document preparation, proofreading, formatting, and maintenance of accurate electronic and paper records.
• Prepare routine correspondence, reports, spreadsheets, presentations, forms, labels, and other office materials.
• Maintain shared calendars, contact lists, directories, office records, and recurring administrative schedules.
• Assist with facilities administration by tracking maintenance requests, coordinating access, and escalating building, safety, or equipment concerns to the Office Manager.
• Support new-hire and employee administrative needs, including preparing workspaces, assembling orientation materials, coordinating access or equipment requests, and updating internal directories.