Project Coordinator

Our Transmission group is currently looking to add a Project Coordinator to our growing team, based in Markham, ON.

Reporting to the Project Manager, we are seeking an organized construction project coordinator who has knowledge and experience in coordinating the day-to-day administrative, scheduling, and documentation functions required to execute EPC Utility construction projects safely, on time, and within budget.  This position acts as a central point of contact between field operations, engineering, procurement, and the client/owner’s team for routine coordination and information flow.

Please Note: this position will start on a schedule of Monday – Friday, 40 hours / week in Markham and then will transition to a remote on site position working 21 days on / 7 day off (10 hour days) in the Sault Ste. Marie / Sudbury area.

Duties and Responsibilities

• Maintain and update project schedules, trackers, and logs (RFIs, submittals, change notices, action items, drawing/document registers)
• Coordinate meeting scheduling, prepare agendas/minutes, and track follow-up actions across project stakeholders
• Support procurement by tracking material/equipment orders, delivery status, and expediting as needed
• Assist with preparation of progress reports, client deliverables, and internal status updates
• Maintain project document control (filing, revision tracking, distribution of drawings/specs/permits)
• Support cost tracking and invoicing coordination with the project controls/commercial team
• Coordinate site logistics support (access requests, permits, deliveries) in conjunction with field supervision
• Liaise with subcontractors and vendors on administrative/scheduling matters
• Support compliance tracking (safety, environmental, regulatory reporting deadlines)

Requirements

• 2 years of experience in a coordination/administrative role, ideally in construction, utilities, or EPC project environments
• Strong organizational skills and attention to detail; comfortable managing multiple trackers/deadlines simultaneously
• Proficient in MS Office (especially Excel), and familiarity with project management/document control software (e.g., Procore, SharePoint, Primavera, MS Project) an asset
• Clear written and verbal communication skills
• Ability to work cross-functionally with engineering, procurement, construction, and client-facing teams

Benefits

This position offers a rate of $40.00 - $50.00 hourly, depending on experience and qualifications.