Office Manager

Federal Solutions Company is a leading national Federal Full-Service Specialty and Design-Build contractor offering a comprehensive range of design, construction, and repair & maintenance services for federal contractors, owners, and agencies. We provide comprehensive Design-Build construction services with emphasis and expertise in the MEP trades. Whether serving as a CMGC, MEP Prime, or Subcontractor, FSC brings unparalleled expertise to every project. FSC travels globally to service our clients and the federal market, simplifying the complex trade scopes, providing a seamless trade partner experience, and delivering a true, best-value experience.

Our mission

We are the trusted partner supporting those who protect America.

Our Vision

Providing superior solutions focused on the Military Mission.

People love working at Federal Solutions Company, because we all share the same Core Values:

• Safety - Empowered & Engaged
• Teamwork - Reliable & Supportive
• Integrity - Trust & Accountability
• Relationships - Transparent & Loyal

The Role:

The Office Manager plays a pivotal role in successful completion of our projects. This position provides comprehensive administrative and organizational support to the President and the FSC team. Core responsibilities include managing executive travel, organizing company meetings and retreats, coordinating employee onboarding and training. The role maintains supports project teams and ensuring accurate project records. It also oversees general office organization, equipment management, supply ordering, shipping and receiving, and basic tech support. Additional duties include maintaining project coordination across departments, ensuring employees have appropriate system access, updating job folders, directing correspondence for traveling executives, and facilitating document notarization. Responsibilities may evolve based on the needs of the President and FSC. Located in Blue Springs, MO

The salary range for this position is $50,000 to $125,000 (The compensation offered may vary depending on job-related knowledge, skills and experience).

Accountabilities & KPIs:

• Achieves positive qualitative feedback from internal team members (salespeople, PM’s, other coordinators)
• Achieves identified customer objectives.

Responsibilities:

• Assist executives with travel arrangements.
• Organize and make all arrangements for FSC meetings and retreats.
• Efficiently allocate own time to complete work while working with others to accommodate their schedules.
• Coordinate employee training and onboarding.
• Perform administrative support duties and process documentation as assigned.
• Pulling all bid documentation from Owner site/system and correctly filing documentation in bid folder.
• Administrative bridging
• Basic Tech support for field and office.
• Provides general office organization.
• Bi-weekly audits of office supplies/needs.
• Ordering of office needed office supplies.
• Shipping and receiving packages to and from the office.
• Manages and maintains ALL office equipment / machines and accounts.
• Assist APM with submittal and closeout assembly. Processing and approvals, including set-up and maintenance of submittal logs, material matrix, and reports.
• Assist FSC Team in getting documentation signed and electronically filed.
• Assist Project Management in getting contracts (including subcontracts) signed and electronically filed.
• Review audit and process GC change orders for signature, verify amounts match system, and prepare for signature including transmittal, scan, file, copy PM and mail.
• Assist in maintaining project coordination and coordination between departments.
• Consolidate documentation.
• Ensure employees have proper access to systems and programs.
• Assist APM with setup and tracking of expense, per diem/subsistence payments when needed.
• Assist onboarding of new employees.
• Direct correspondence as needed when executives are traveling.
• Potential added or evolved duties per direct report.
• Facilitate notarizing documents.

Qualifications:

• Must have the educational credentials to do the compositional and computational aspects of the job (at least a high school degree/GED, with additional education being desirable).
• A combination of practical experience and education that would indicate proficiency in performing duties.
• Possess or willing to acquire OSHA-30 Safety Training

Hermanson offers a comprehensive benefits package designed to support your health, financial future, and professional growth. 

• Competitive pay with bonus opportunities
• Medical, prescription, dental & vision coverage with zero to low weekly premiums
• 401(k) with discretionary company match
• Generous paid time off (vacation, sick time, and paid holidays)
• Disability income protection
• Life insurance for employees and eligible dependents
• Optional added protection with critical illness and accident plans
• Career growth & development opportunities
• In-house training programs
• Certificate & tuition reimbursement
• Wellness program
• Employee Assistance Program (EAP)

This position is not eligible for employment visa sponsorship.

Hermanson Co., LLC is proud to be an Equal Opportunity Employer. Hermanson does not discriminate on the basis of race, religion, color, sex, gender identity, sexual orientation, age, non-disqualifying physical or mental disability, national origin, veteran status or any other basis covered by appropriate law. All employment is decided on the basis of qualifications, merit, and business need.