Projects Documentation Specialist

Project Administrator Responsibilities 

Role: Project Administrator

On-Site Activities for Gerota Hospital

• Perform quality control activities, including MAFs, quality plans, conformity checks, construction books-including both Receipt Notes and quality documents (procese verbale), and follow-up of both internal, subcontractor quality control activities, and client-related activities.
  • Create the MAFs, collect all technical documentation related for Honeywell's equipment, collect and correct MAF's from subcontractors.
  • Create the Quality Documentation for project assigned, for each system in scope, collect all technical documentation related for Honeywell's scope, collect and review and approve the Quality documentation for each subcontractor and each system in scope
  • Manage directly with Client all the Quality documentation till approval are obtained
  • Create the Technical Construction Book for each system in scope. Collect the construction book documentation from subcontractors side. Create and coordinate the Technical construction Book documentation for project and submitted to the Client.
  • Manage directly with Client all the documentation from technical construction Book
• Manage directly with Client all the MAFs till approval are obtained
• Conduct on-site quality inspections, register non-conformities, monitor corrective actions, and coordinate inspections with the subcontractors 
• Conduct on-site quality inspections, register non-conformities, monitor corrective actions, and coordinate inspections with the client once issues have been resolved.
• Maintain and regularly update the Non-Conformities Register both with subcontractors and client.
• Follow up on HSE documentation with both the client and Honeywell subcontractors.
• Carry out safety observations on site and monitor Honeywell and subcontractor resources from an HSE perspective.
• Maintain direct communication with the client regarding quality control activities, including participation in on-site meetings.

Main Responsibilities as Project Administrator

• Support the Project Manager with project-related activities in SAP and other relevant systems.
• Follow up on material deliveries in line with project priorities.
• Create subcontractor purchase requisitions.
• Coordinate subcontractor activities according to the Project Manager’s instructions.
• Coordinate subcontractor invoices and related documentation.
• Support the Project Manager in preparing all required documentation for invoicing and submitting requests to the relevant Hub back-office team for processing.
• Assist the Project Manager in obtaining the required documentation and approvals for project execution.
• Manage project-related document control activities.

Qualifications, Experience and Skills

• Availability to be present at the Gerota construction site on a daily basis.
• Ability to quickly become familiar with new processes, take initiative, and identify solutions independently.
• Minimum of five years’ experience working on complex projects.
• Strong computer skills, including Microsoft Windows, Outlook, and the Microsoft Office suite.
• Knowledge of SAP.
• Ability to work effectively and collaboratively in a team environment.
• Ability to follow business processes and complete assigned tasks reliably.
• Ability to remain calm and focused under pressure.
• Strong organizational skills, with the ability to multitask and prioritize based on impact and importance.
• Good verbal and written communication skills.
• Good written and spoken English skills
• Perfect knowledge of the local language

We offer: 

• ​Competitive Salary regularly increased based on your performance
• Enjoy 25 vacation days per year, plus extra days off for life's special events
• We provide meal vouchers
• Flexible benefits basket with monthly budget allocated (top up medical insurance, life insurance, pension, vacation/ cultural/ fuel vouchers)
• Medical Insurance Plan paid by the company
• Christmas and Easter bonuses
• Recognition & referral bonus programs
• Comprehensive induction, ongoing training and development to set you up for success
• In-house and external learning platforms (Udemy) to continue to expand your skills
• Work experience opportunities to help you grow your career with us
• Global employee networks to help you connect and grow
• Employee Assistance Program - Free and confidential service to help with any difficulties regarding work, life and personal or family matters
• In case of unfortunate events, we support you by offering you free days and financial support (handled on a case by case basis) or Family financial aids
• Access Integrity line - Any workplace issues or violations that need to be raised in good faith, can be communicated in a safe, private and confidential environment
• Your family is growing while working at Honeywell? We congratulate you by offering special bonuses
• Frequent Employee Engagement activities fostering an inclusive and diverse work environment

We are an equal opportunity employer and value diversity at our company. We do not discriminate based on race, religion, color, national origin, gender, sexual orientation, age, marital status, veteran status, or disability status.

We will ensure that individuals with disabilities are provided reasonable accommodation to participate in the job application or interview process, to perform crucial job functions, and to receive other benefits and privileges of employment. Please contact us to request accommodation.

Join us now and be part of a global team of thinkers, innovators, dreamers, and doers who make the things that make the future!

#TheFutureIsWhatWeMakeIt

#FutureShaper

#LI-Hybrid 

Honeywell Technologies is a global, pure-play automation company with a legacy of innovating to help solve the world’s most mission-critical challenges, enhancing the quality of life for people and communities around the world. We serve the building, industrial and process sectors with a broad portfolio of services, solutions and products, underpinned by our Honeywell Technologies Accelerator operating system and Honeywell Technologies Forge intelligence layer. By combining the deep domain expertise of our more than 50,000 employees with decades of data from our global installed base, we are uniquely positioned to lead the industrial sector’s transition from automation to autonomy.