Sales & Administrative Support Specialist

About us: Stanley 1913 - Built for Life® since 1913. 

The Stanley 1913 brand has fueled the human experience since the iconic Stanley vacuum bottle revolutionized the way people enjoyed food and beverage. Today, our colorful and thoughtfully designed products including the popular Quencher™ series go beyond function, elevating everyday moments with style and empowering active lifestyles. We’re a community of creators, builders, and inventors who believe in creating sustainable products for a better life and world that minimizes our impact on the planet. Learn more at www.stanley1913.com. 

**Job Description

**Sales & Administrative Support Specialist

Key Responsibilities

• Assist in creating sales and presentation materials (PowerPoint, Excel, etc.)
• Support research activities online and in-store
• Organize and update customer information and sales data (primarily using Excel)
• Coordinate schedules, arrange meetings, and assist with meeting minutes
• Provide administrative support for communications with business partners (handling requests, etc.)
• Handle phone and email correspondence in Japanese and English (excluding high-level negotiations)
• Perform general administrative tasks such as document filing and organization
• Support the manager with various tasks (logistics arrangements, document preparation, etc.)
• Manage office supplies and inventory (ordering, tracking, replenishment)
• Assist with invoice processing
• Coordinate travel arrangements, dining reservations, venue bookings, and hotel accommodations
• Maintain internal documentation and update shared folders

Qualifications

• Bilingual proficiency in Japanese and English (business level required)
• Strong PC skills (Excel, Word, PowerPoint)
• High attention to detail and accuracy in administrative work
• Effective communication skills with proper reporting and coordination
• Ability to prioritize tasks and work proactively

Revised JD for Haken

Key Responsibilities:

• Assist in creating sales and presentation materials (using PowerPoint, Excel, etc.)
• Manage and update customer and sales data (primarily using Excel)
• Coordinate schedules, set up meetings, and take meeting minutes
• Provide administrative support related to communications with buyers (handling requests, etc.)
• Coordinate with external distributors (handling requests, etc.)
• Handle phone and email correspondence (Japanese and English), excluding high-level negotiations
• Perform general administrative tasks such as filing, organizing documents, and conducting research
• Support the manager with various tasks (arranging logistics, preparing documents, etc.)
• Manage office supplies (ordering, tracking, replenishment)
• Manage Sales sample inventory (ordering, tracking, replenishment)
• Maintain internal documentation and update shared folders

Qualifications:

• Bilingual in Japanese and English (business level proficiency required)
• Proficient in basic PC skills (Excel, Word, PowerPoint, etc.)
• Strong attention to detail and accuracy in administrative work
• Able to communicate effectively with proper reporting and coordination
• Capable of prioritizing tasks and working proactively

About our parent company: Morgan Street Holdings   

The Stanley 1913 brand is owned by Morgan Street Holdings (formerly HAVI), a privately held enterprise with a diverse portfolio of operating companies, including HAVI Supply Chain, tms, and Continental.  Morgan Street Holdings’ portfolio provides best-in-class sourcing and supply chain capabilities, brand-defining marketing and promotion services, innovative consumer products, and dining and refreshment food solutions. Morgan Street Holdings employs over 10,000 people and serves 300+ customers across the globe.  

Morgan Street Holdings supports the Stanley 1913 brand with competitive pay and benefits, along with exposure to diverse industries and professional networking and development opportunities.