Executive Assistant

OVERVIEW

A thriving, mission-driven multimedia organization, NPR produces award-winning news, information, and music programming in partnership with hundreds of independent public radio stations across the nation. The NPR audience values information, creativity, curiosity, and social responsibility – and our employees do too. We are innovators and leaders in diverse fields, from journalism and digital media to IT and development. Every day, our employees and member stations touch the lives of millions worldwide. 

Across our organization, we’re building a workplace where collaboration is essential, diverse voices are heard, and inclusion is the key to our success. We are committed to doing the right thing in our journalism and in every role at NPR_._ This means that integrity, adherence to our ethical standards, and compliance with legal obligations are fundamental responsibilities for every employee at NPR.

Application Instructions

• Application Deadline: Monday, October 26th, at 5:00 pm ET.
• Submission Instructions: Please include a cover letter with your application. In your letter, detail a specific instance where you made a judgment call on behalf of your executive, including the circumstances and the ultimate outcome.

Intro to Position

The Executive Assistant, Marketing and Communications serves as the central operational backbone for senior leadership across NPR's Marketing and Communications divisions. In this role, you will provide high-level administrative partnership to departmental leaders, managing complex calendar logistics, coordinating cross-functional communications, and facilitating key stakeholder engagements across the NPR network.

Acting as a primary administrative liaison for the department, you will ensure seamless day-to-day operations while handling sensitive and confidential information with discretion, sound judgment, and precision.

Responsibilities

• Manage complex, dynamic daily schedules and executive calendars, proactively resolving scheduling conflicts and aligning time allocations with division priorities.
• Coordinate end-to-end travel arrangements and logistics for departmental leadership; assemble detailed itineraries and ensure timely reconciliation of expense reports and vendor invoices.
• Prepare, organize, and proofread briefing materials, agendas, presentations, and background documentation for executive leadership meetings, NPR Board of Directors sessions, and Member station engagements.
• Track and monitor division email correspondence and workflow queues; triage urgent inquiries, synthesize incoming requests, and route action items to appropriate team leads.
• Orchestrate logistical planning for internal and external meetings, conferences, division retreats, and Network fly-ins, managing room reservations, audio/visual setup, and catering.