Administrative Services Coordinator

Description of Job Duty:

Work closely with the Chair and other department staff to assist with the administrative functions in the Accounting Department.

Tennessee Tech is an Equal Opportunity/Affirmative Action employer.

Responsibilities

Essential Functions:

Responsible for managing the day-to-day operations of the College of Business Accounting Department front office, which may include supervising student workers, answering department phone calls and sending email messages and referring questions to the appropriate offices.  Assist with scheduling appointments for the department chair and faculty as needed. Assist students, faculty and advisors with a variety of student-related academic matters, issuing permits, drop-add requests, course substitutions and registration.  The Administrative Assistant will also work with other departments to input classes into CourseDog and schedule classrooms several months prior to each semester.    Work in conjunction with the Dean’s office to prepare travel claims, personnel entries, financial components, and reconcile monthly expenditures.  Maintain departmental faculty academic and employment files.  Assist Accounting Department Chair in planning and execution of any special events and other duties as assigned.

Physical Demands:

Those typical to perform the duties listed.

Work Hours:

Typical hours are Monday-Friday, 8:00 a.m. - 4:30 p.m. Additional hours if/when needed.

Special Instructions:

Applicants will be required to submit a cover letter, resume, and contact information for three professional references. Submission of materials is the applicant’s responsibility. Applications without all required materials are incomplete and will not be considered.

Salary:

Level S2, Grade 6.

Benefits:

Tennessee Tech offers competitive benefit packages. Benefits include the initial accumulation of one vacation day per month and one sick leave day per month, and thirteen (13) University holidays. Other benefits include medical and life insurance (shared cost with the university), retirement, optional 401k, and educational benefit_s._

Qualifications

Minimum Qualifications:

High school diploma or equivalent. Two years of recent experience in a clerical or secretarial capacity. Ability to type accurately. Excellent interpersonal skills, communication skills, and knowledge of business English. Ability to coordinate professional meetings. Ability to communicate effectively with faculty, staff and students, work independently with minimum supervision, establish and maintain adequate filing system, and operate office equipment. Experience with computer and office software such as Microsoft Word and Excel. Ability to compose non-routine replies independently and to proofread draft copies of correspondence and reports.

Preferred Qualifications:

Higher education experience. Experience with Oracle.