Legal Executive Assistant

The world’s leading organizations and global players choose Proskauer to represent them when they need it the most. With 900+ lawyers in key financial centers around the world, we are known for our pragmatic and business-savvy approach. 

Proskauer is the place to turn when a matter is complex, innovative, and game-changing. We work seamlessly across practices, industries and jurisdictions with asset managers, private equity and venture capital firms, Fortune 500 and FTSE companies, major sports leagues, entertainment industry legends and other industry-redefining companies.

A successful candidate will be highly organized, competent in key administrative skills, and comfortable in a high-pressure environment. The individual must exhibit a high level of initiative and use excellent judgment when handling matters with limited guidance. The successful candidate must be able to work well in a team environment.

Responsibilities

• Create, edit, and compile large, complex, heavily formatted documents as well as prepare correspondence, memos, and other legal documents from draft using MS Word 
• Proofread all documents for accuracy and completeness 
• Open new client matters and request conflict checks 
• Generate new files and ensure filing is kept current 
• Prepare files to be closed utilizing proper records storage procedures 
• Maintain an up-to-date listing of client/matter names and numbers for attorneys
• Maintain attorney calendars by planning and scheduling meetings, teleconferences, and travel
• Coordinate attorney travel schedules, transportation, and accommodations
• Prepare expense reports via the Chrome River system and submit as appropriate
• Enter attorney time and review entries in Intapp
• Liaise with Client Operations team for partner billing matters
• Provide excellent telephone coverage, manage high call volume, and distribute messages in a timely and appropriate manner
• Build client relationships by courteously communicating with clients and co-workers
• Work as part of the assistant team and provide support to attorneys
• Assist in day-to-day duties such as faxing, filing, copying, messenger service, etc.
• Demonstrate the highest level of confidentiality with client and attorney information
• Other projects and duties as assigned

Qualifications

• Bachelor's Degree
• 3-7 years of administrative or legal experience
• Proficiency in Microsoft Office Suite (Outlook, Word, Excel and PowerPoint), comfort with technology, and ability to learn programs and software
• Self-starter, extremely organized, and detail-oriented with a strong commitment to accuracy
• Maintain composure in high-pressure situations and a fast-paced, multi-authority environment