Grant Accountant

Responsibilities

General Ledger and Budgeting

• Perform grant accounting functions, to include setting up compliant budgets in Oracle, managing the opening and closing of grant funds, reviewing and approving expenses, preparing journal entries, and invoicing grantors.

• Maintain supporting documentation for journal entries and account reconciliations in accordance with internal controls and audit requirements.

• Ensure compliance with College policy, grant awards/agreements, and Uniform Guidance for government funding.

• Other duties as assigned.

Financial Analysis

• Analyze budget to actual expenses for grant funds. Explain budget variances.

• Ensure match requirements are funded.

• Prepare general ledger balance account reconciliations as assigned.

External Reporting

• Coordinate with FCR and Principal Investigators (PI) as they write grant narratives and reports to ensure clear and accurate budgets that reflect needs of the grant and are compliant

• Prepare timely grant financial reports in the format required by the grantor.

• Assist with preparation of the Schedule of Expenditures of Federal Awards.

• In coordination with PIs, complete effort reporting obligations

Month End Close/Year End Close

• Communicate with PIs on deadlines for entries for month end/year end.

• Manage the timely preparation and posting of journal entries during month-end and year-end close, collaborating with internal stakeholders to ensure the completeness and accuracy of financial records.

• Conduct the official closeout process when grant periods expire, ensuring all funds are settled.

Audit and Compliance

• Develop and maintain schedules to support financial reporting and annual audit requirements.

• Assist in compiling, organizing, and providing audit support for external audit requests.

• Prepare annual HERD survey

• Assist PI’s and review time and effort reporting, in coordination FCR.

• Ensure federal grants comply with Federal agency guidelines and institutional policies and procedures. 

• Stay up to date on all college, state, and federal guidelines as they apply to existing and proposed grants. 

• Attend training and conferences, such as Federal Research Conference and other relative training, as required.

Relationships Building and Communications

• Coordinate pre- and post-award activities with the Foundation and Corporate Relations office and PIs.

• Develop working relationships with PIs. 

• Coordinate with FCR on training for PIs and departments.

• Serve as a liaison to the ALIC@Bessemer Executive Director for the multiple grants for the branch campus. 

Qualifications

Experience and Qualifications

• Bachelor’s degree required 

• Minimum of 1-3 years experience required; 4-7 years experience preferred 

• Proficiency in Microsoft Office and Google Suite of Products

• Prior experience with an ERP that integrates accounting, accounts payable.

Required Knowledge

• Knowledge of generally accepted accounting principles.

• Working knowledge of enterprise resource planning systems that have an integrated accounting module. 

Required Skills

• Maintain integrity of information

• Time management

Required Abilities

• Able to work independently and as a team member

• Able to meet deadlines

Compensation and Benefits

Starting salary will be competitive, based on the candidate’s qualifications and experience.

This is a full-time exempt position.

Allegheny College offers a competitive total rewards package that includes medical, dental and vision coverage; HSA and flexible spending options; retirement contributions with up to a 6.5% employer match and immediate vesting; employer-paid life and disability coverage; generous paid time off, holidays and volunteer time; tuition benefits for eligible employees and families; and a variety of additional campus and voluntary benefits. 

The Hiring Process

Review of applications will begin immediately and will continue until the position is filled. An offer of employment is contingent upon the successful completion of a background check.

Currently there is no application deadline for this position. For certain positions, finalist candidates can expect to engage in various rounds of interviews either in person or via online meetings. Candidates will also have the opportunity to read more about the current work and share thoughts during the interviews.

Allegheny College, founded in 1815, is one of the nation’s most historic and innovative four-year colleges with the distinct requirement of completing a major and minor in different academic areas.  This multidisciplinary learning celebrates students’ unusual combinations of interests and provides creative, independent thinkers with a path for educational depth and intellectual growth, preparing them for a successful launch after graduation and even for careers that may not yet exist.  Located in western Pennsylvania, 1.5 hours equidistant from Pittsburgh, Cleveland and Buffalo, Allegheny College is one of 40 colleges featured in Loren Pope’s “Colleges That Change Lives” and recently ranked #4 by The Princeton Review in its Top 20 Best Private Schools for Making an Impact. In its 2025 rankings, U.S. News & World Report recognized Allegheny College as one of the country’s top 100 national liberal arts colleges, with special distinctions including one of the top 10 best for senior capstone experience and one of the top 25 best for undergraduate research and creative activities.

Allegheny’s undergraduate residential education prepares students for successful, meaningful lives by promoting students’ intellectual, moral, and social development and encouraging personal and civic responsibility. Allegheny’s faculty and staff combine high academic standards and a commitment to the exchange of knowledge with a supportive approach to learning. Graduates are equipped to think critically and creatively, write clearly, speak persuasively, and meet challenges in a diverse, interconnected world. Allegheny College is deeply committed to creating an inclusive community that actively challenges racism, sexism, heterosexism, religious bigotry, and other forms of bias (see Allegheny College Statement of Community).

Allegheny College is an Equal Opportunity Employer with a strong commitment to diversity, inclusion, and equity. Women, veterans, individuals with disabilities, and members of other underrepresented groups are highly encouraged to apply. Allegheny does not discriminate on the basis of race, color, religion, gender, gender identity, gender expression, sexual orientation, age, or national origin.

Allegheny College is committed to providing access, equal opportunity and reasonable accommodations for individuals with disabilities in employment, its services, programs, and activities. To request reasonable accommodation, contact the Director of Human Resources.

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