Back Office Administrator

Are you ready to take on a new challenge in a company that combines stability with genuine opportunity for growth? Do you want to build your expertise in the world of insurance and reinsurance, sharpen your skills, and be part of a collaborative, supportive team? If so, keep reading - this could be exactly what you've been looking for!

About the Role

As a Back Office Administrator with German, you'll be at the heart of our Corporate Solutions operations, supporting underwriting units with their end-to-end business processes. This is a role where precision meets collaboration - you'll help ensure that our underwriting contracts are accurately reflected in our systems, that our processes run smoothly, and that our colleagues across EMEA have a reliable partner they can count on. If you enjoy working with data, communicating across cultures, and making a real operational impact, this role is for you.

Key Responsibilities

• Review and validate insurance documents to ensure accuracy and completeness, identifying and resolving discrepancies in a timely manner
• Update and maintain internal systems to accurately reflect underwriting contracts, ensuring data integrity at every step
• Work with data and Excel spreadsheets to support reporting, tracking, and operational tasks across the underwriting lifecycle
• Follow established guidelines and processes while proactively identifying opportunities for improvement and sharing ideas with the team
• Collaborate and communicate effectively with colleagues across multiple EMEA locations, building strong cross-functional working relationships
• Support policy administration by managing insurance policies covering both local and international clients
• Contribute to smooth operations during peak periods by prioritising tasks effectively and maintaining high-quality output even under pressure
• Communicate in German with relevant stakeholders, ensuring clear and professional correspondence

About the Team

Our team works closely with the underwriting community, and our mission is clear: ensure the correctness of data entered into our systems and keep operational processes running smoothly to resolve any issues related to policy administration. We manage insurance policies that span both local and international clients, making our work both varied and impactful. We are a diverse, collaborative group spread across EMEA, and we genuinely care about each other's growth and success. Here, you'll have the opportunity to learn, develop, and uncover your potential -finding real meaning and satisfaction in the work you do every day.

About You

We're not looking for perfection - we're looking for curiosity, dedication, and a genuine desire to contribute. You bring a positive attitude to your work, take pride in getting the details right, and feel comfortable navigating a multicultural, fast-paced environment. You're someone who speaks up when you see a better way of doing things, and you know how to balance independent work with great teamwork. Whether you're early in your career or bringing years of experience, what matters most is your mindset and your drive to grow.

We are looking for candidates who meet these requirements:

• Proficiency in English and German (both spoken and written) -essential for day-to-day communication with colleagues and stakeholders across EMEA

• Strong attention to detail and numerical confidence - you're comfortable working with data, spotting inconsistencies, and ensuring accuracy in everything you produce

• Solid working knowledge of Microsoft Office tools, particularly Excel and Outlook, for data management, reporting, and professional communication

• Strong time management and organisational skills, especially the ability to prioritise effectively when workloads increase

• Collaborative and communicative nature - you enjoy working with diverse teams across different locations and cultures

These are additional nice to haves:

• Experience in a back office, administrative, or operations role within a corporate environment, ideally in financial services, insurance, or reinsurance
• Familiarity with policy administration or underwriting support processes - any exposure to insurance documentation is a bonus
• A proactive, problem-solving mindset - you don't just flag issues, you come with ideas and solutions

For Slovakia the base salary range for this position is between EUR 1,400 and EUR 2,300 per month (for a full-time role). The specific salary offered considers: 

• the requirements, scope, complexity and responsibilities of the role,

• the applicant’s own profile including education/qualifications, expertise, specialization, skills and experience.

In addition to your base salary, you may be eligible for additional rewards and benefits including an attractive performance-based bonus. Eligibility may vary depending on the terms of Swiss Re policies and your employment contract.

We provide feedback to all candidates via email. If you have not heard back from us, please check your spam folder.

Our company follows a hybrid work model, with an expectation to be present in the office at least 50% of working time.

#LI-Hybrid 

About Swiss Re

Swiss Re is one of the world’s leading providers of reinsurance, insurance and other forms of insurance-based risk transfer, working to make the world more resilient. We anticipate and manage a wide variety of risks, from natural catastrophes and climate change to cybercrime. Combining experience with creative thinking and cutting-edge expertise, we create new opportunities and solutions for our clients. This is possible thanks to the collaboration of more than 15,000 employees across the world.

Our success depends on our ability to build an inclusive culture encouraging fresh perspectives and innovative thinking. We embrace a workplace where everyone has equal opportunities to thrive and develop professionally regardless of their age, gender, race, ethnicity, gender identity and/or expression, sexual orientation, physical or mental ability, skillset, thought or other characteristics. In our inclusive and flexible environment everyone can bring their authentic selves to work and their passion for sustainability.

If you are an experienced professional returning to the workforce after a career break, we encourage you to apply for open positions that match your skills and experience.

We may use AI-powered tools to support the review and evaluation of applications for this position. These tools provide additional insights to our recruitment teams, but all hiring decisions are carefully reviewed and made by people. To learn more about how we use AI in recruitment and how we handle your personal data, please review our Data Privacy Statement before applying.

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