Accounts Payable Officer

Job Purpose

The GL / Accounts Payable Officer is responsible for the accurate and timely execution of Accounts Payable, General Ledger, compliance, and finance support activities. The role ensures that supplier transactions, payroll processes, financial records, reconciliations, and reporting requirements are completed in accordance with company policies, accounting standards, internal controls, and statutory obligations. The position plays a critical role in maintaining the integrity of financial information and supporting the operational effectiveness of the Finance Department.

Key Responsibilities

• Onboarding of suppliers.
• Processing and verification of supplier invoices in accordance with company policies and approval procedures.
• Management and resolution of Basware queries and workflow issues.
• Preparation and review of supplier account reconciliations.
• Resolution of supplier queries and investigation of outstanding balances.
• Maintenance and monitoring of supplier compliance documentation, vendor records, and KYC requirements.
• Support of Accounts Payable month-end closing activities.
• Preparation of accruals, prepayments, and other General Ledger adjustments.
• Assistance in fixed asset accounting, including asset additions, disposals, and depreciation reviews.
• Management and maintenance of finance department records, filing systems, and document retention requirements.
• Coordination of correspondence with suppliers, banks, auditors, regulatory authorities, and other external stakeholders.
• Assistance with procurement administration and contract documentation.
• Monitoring of open purchase orders, invoices, and payment status.
• Preparation of payment runs and coordination with internal stakeholders and suppliers.
• Compilation and provision of information required for statutory, financial, management, and compliance reporting.
• Participation in finance reviews, compliance monitoring exercises, and internal control processes.
• Assistance with internal and external audit requests, including preparation of supporting documentation.
• Support of finance operational activities, ad hoc finance projects, and continuous improvement initiatives within the Finance Department.

Job Requirements:

• Bachelor’s degree in accounting, Finance, Economics, Business Administration, or a related field would be considered as an advantage.

• Excellent organizational, teamwork and time-management skills.

• Experience in a similar position would be considered as an advantage

• Excellent verbal and written communication skills in Greek and English

• Strong knowledge of Microsoft Excel and Microsoft Office applications.