Administrator, Administration and Office Services

OVERVIEW:

Reporting to the Office Supervisor or Manager, this position is responsible for providing timely and accurate administrative services to a single or multiple sites, including accounting and operations support.

Responsibilities

RESPONSIBILITIES:

Administrative Support – Assist with:

• Administer worker’s compensation reporting

• Report site accidents, upload information to PowerSteering, and maintains documentation for record-keeping.

• Coordinate and schedule meetings, appointments, luncheons, and travel.

• Manages all site Certification requirements.

• Implements and develops office policies by setting up procedures and standards to guide the office.

Accounting Support

• Verifies sales and AP with HQ Accounting mid and end of month

• Prepare sales invoice for revenue; ensuring accurate coding to capture all fees and charges.

• Audit and verify general ledger.

• Audit income statements for accuracy, assisting General Manager with financial information.

• Prepare journal entries for accounting for reclassification of revenue and AP, including payroll.

• Maintain AR report

• Maintain and balance petty case at the facility.

Qualifications

EXPERIENCEL

General Experience - 1-2 years of experience in one or more of the following areas:  

• General accounting experience including AR and revenue/expense accruals

• Familiar with MS Office and database management.

• Good filing and organizational skills.

• Proficient in data entry and 10 key calculator

• Good math skills

• ADP, e-time, Kronos software experience

• Ability to adhere to confidential guidelines

• Attention to detail

• Strong customer service focus

• Must act in a professional manner and be a team player

Additional Experience

• Spreadsheet skills preferred

• Bi-lingual (English/Spanish speaking a plus)

• Teamwork – showing a commitment to teamwork and collaboration

• Respect – extending dignity and respect to all people

• Integrity – fostering trust and a positive work environment

• Innovation – bringing creativity to the workplace

• Customer Focus – achieving Company, department, and personal goals through a strong customer focus

The hourly wage for this position is $25.25.

Candidates are eligible for the following benefits: 

• Vacation
• 6 days sick time
• 8 paid holidays
• 1 paid "Personal Holiday"
• Company Bonus Plan
• 401(K) SAVE Plan
• Annual Fixed Contribution
• Medical, Dental, Vision, and Life & Disability coverage
• Voluntary Benefits
• Accident/Critical Illness/Hospital Indemnity Benefits
• Tuition reimbursement and student loan assistance
• Employee Assistance Program (EAP)
• Health Savings Account (HSA) with employer funding and wellness incentives
• Flexible Spending Account (FSA)
• Employee Referral Program

MAKING THE IMPOSSIBLE, POSSIBLE
APL Logistics provides innovative, global supply-chain solutions across Automotive, Consumer, Industrial and Retail markets. These solutions include Order Management, Distribution & Fulfillment, Customs Brokerage and Transportation products delivered across six regions. We also pioneered the use of visual data analysis and offer a robust Data Management and Analytics product suite to help you understand and solve complex problems that span systems and processes. Our brand was built alongside a culture of deep customer focus and attention, and we are known for providing flexible solutions to complex problems.  
AT THE HEART OF OUR OFFERING IS A GLOBAL, CROSS-FUNCTIONAL ABILITY TO MANAGE CUSTOMER ORDERS FROM ORIGIN ALL THE WAY TO FINAL DESTINATION VIA A NETWORK OF GLOBAL PROFESSIONALS.

EEO Statement for US-

The company is committed to and supports equal employment opportunity and affirmative action to all employees and applicants for employment. Equal employment opportunity means equal treatment of employees and applicants without regard to the following legally-protected characteristics: race, color, religion, creed, sex (gender identity), pregnancy (including childbirth and related medical conditions), sexual orientation, marital status, national origin, ancestry, age (40 and over), medical condition, genetic information (including characteristics and testing), veteran status, physical or mental disability status or any other legally-protected status.