Operations Coordinator

Job Overview

The operations Coordinator supports country operations by coordinating equipment readiness, asset and inventory management, equipment inspections, logistics, documentation, and operational transactions. The role works closely with Operations, Repair & Maintenance (R&M), Asset & Inventory (A&I), Logistics, Finance, and other relevant functions to ensure equipment availability, accurate system records, timely equipment movements, and efficient operational execution.

The position is responsible for processing and monitoring JDE Delivery Tickets (DTs), maintaining Fixed Asset Register (FAR) accuracy, updating WPTS records, coordinating equipment mobilization and demobilization, supporting import and export activities, and ensuring that operational documentation is complete and submitted within the required timelines.

Responsibilities :

• Coordinate with Operations, Repair & Maintenance (R&M), Asset & Inventory (A&I), Logistics, Finance, and other relevant teams to confirm job requirements, equipment availability, inspection status, readiness, priorities, and completion dates.
• Follow up on equipment preparation, inspections, repairs, and outstanding requirements before mobilization, promptly communicating any constraints, missing items, or potential delays.
• Coordinate equipment mobilization, demobilization, transfers, redeployment, returns, and receipt of newly imported equipment, ensuring that the necessary approvals, inspections, documentation, transportation, and handovers are completed.
• Create, process, and monitor JDE Delivery Tickets (DTs) for equipment shipments, transfers, trucking, redeployment, and returns, ensuring accurate transaction details and timely closure.
• Coordinate domestic and international shipments, including collection and delivery schedules, packing documentation, equipment details, import/export records, customs authorizations, and country-specific requirements.
• Support asset and inventory management by tracking equipment availability, allocation, location, and status; updating inventory records; resolving discrepancies; and maintaining accurate Fixed Asset Register (FAR) information through regular reconciliation and data clean-up.
• Prepare job documentation packages and verify that all required operational records, approvals, authorizations, equipment details, and site-access documentation are available before mobilization.
• Upload Delivery Tickets and B.S. documents in WPTS, ensuring that records are complete, legible, correctly referenced, and submitted within the required timelines.
• Monitor DT invoicing status, identify missing documents or approvals, and follow up with Operations, Finance, and relevant stakeholders to support timely billing and transaction closure.
• Maintain accurate operational records, system transactions, trackers, equipment movement details, and Personnel on Board (POB) information, providing daily updates and status reports as required.
• Use JDE, WPTS, MyAdvisor R&M, and other applicable systems to support equipment tracking, maintenance coordination, asset movements, operational reporting, and documentation control.
• Maintain effective communication across Operations, R&M, Logistics, A&I, Finance, and external stakeholders, ensuring clear coordination of responsibilities, priorities, deadlines, and required actions.
• Escalate equipment readiness issues, shipment delays, documentation gaps, system discrepancies, and other operational risks to the appropriate supervisor or manager, while maintaining clear records of communications, approvals, and handovers.
• Comply with Weatherford's HSE, Security, Quality, Compliance, and Management System requirements, applicable laws and regulations, industry standards, and Rules to Live By. Promote safe working practices, environmental protection, ethical conduct, and continual improvement.

Skills:

• Operations Coordination: Ability to coordinate job requirements, equipment readiness, asset movements, and operational priorities across multiple functions.
• Asset & Inventory Management: Knowledge of asset tracking, inventory reconciliation, equipment allocation, movement control, and Fixed Asset Register maintenance.
• Equipment Inspection & Readiness: Understanding of equipment inspection requirements, maintenance coordination, and readiness verification before mobilization.
• Systems Knowledge: Working knowledge of JDE, WPTS, and MyAdvisor R&M systems, including equipment transactions, Delivery Tickets, documentation uploads, and status tracking.
• Logistics & Customs Documentation: Understanding of equipment shipping, import/export documentation, customs authorizations, mobilization, demobilization, and asset transfers.
• Documentation & Invoicing: Ability to maintain accurate operational records, monitor open transactions, verify supporting documents, and follow up on timely invoicing and closure.
• Data Accuracy & Reporting: Strong attention to detail in maintaining system records, trackers, equipment information, and operational reports.
• Communication & Coordination: Effective written and verbal communication skills, with the ability to coordinate across internal teams and external stakeholders.
• Planning & Prioritization: Ability to manage multiple activities, meet deadlines, follow up on outstanding actions, and respond to changing operational requirements.
• Problem-Solving: Ability to identify discrepancies, investigate issues, resolve routine operational problems, and escalate risks appropriately.
• Safety, Quality & Compliance: Understanding of HSE, Quality, Security, company policies, TRS OCP, and applicable operational procedures.
• Business & Administrative Skills: Sound operational administration, recordkeeping, financial awareness, and process-follow-up skills.
• Teamwork & Professionalism: Demonstrates accountability, integrity, adaptability, collaboration, and commitment to continuous improvement.

Qualifications:

• High School Diploma or equivalent.
• Minimum of 3–4 years of relevant operational experience, with approximately five years of coordinator experience preferred or required according to the applicable job-level criteria.
• Good knowledge of Weatherford's Tubular Running Services (TRS) service line and related equipment.
• Understanding of equipment inspection requirements and equipment readiness processes.
• Familiarity with JDE and WPTS systems.
• Experience using MyAdvisor R&M or a similar repair and maintenance management system.
• Practical experience in operations coordination, equipment tracking, inventory control, logistics, documentation, or operational administration.
• Understanding of equipment movements, Delivery Tickets, asset records, and supporting documentation.
• Good communication, organizational, follow-up, and problem-solving skills.
• Ability to work collaboratively with multiple functions and manage competing operational priorities.

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