DAR Coordinator, Annual Giving and Engagement Operations

The Development Coordinator supports key annual giving and engagement operation functions, focusing on data tracking, analysis, and reporting, and developing email/web communications. The position partners with internal stakeholders, providing training and communications assistance and sharing best practices. The position works to develop tools for internal clients and constituents that have an easy user experience, leaning on best-in-class tools and products.

The Development Coordinator works collaboratively with a team of professionals under the leadership of the Senior Director of Annual Giving and Engagement Operations.

About the Work Unit:

The Department of Development and Alumni Relations (DAR) assists Vanderbilt University in securing the resources, both human and financial, that are required to achieve its mission and goals. The Department is responsible for the identification, cultivation, solicitation, and stewardship of individuals and organizations whose charitable objectives are consistent with those of Vanderbilt University’s teaching and research programs. Learn more about our department at https://www.vanderbilt.edu/dar/

Key Functions and Expected Performance:

Data Entry/Integrity and Reporting

• Analyze data to discern actionable donor insights to support strategic decision-making and business planning, driving departmental goals such as donors, dollars, and pipeline donor growth.

• Help set and track progress toward Giving Day goals for key donor affiliations and campus partners (schools, units, areas).

• Prepare detailed donor insights reports in a way that is clear, impactful, and ready to share with stakeholders.

• Assist with data collection, submission, and tracking for activities ensuring coding integrity across all entry points (i.e., volunteering, event attendance).

• Create monthly reports for schools and units that reflect progress toward engagement and giving goals.

• Partner across DAR to ensure data in VU systems is accurate and comprehensive.

• Provide assistance with ad hoc reporting and analysis. 

Specialty Campaigns

• Serve as project manager for approved crowdfunding campaigns including confirming all necessary approvals, coordinating website asset submissions, finalizing campaign for review, and communicating fundraising updates to appropriate partners.

• Create and distribute monthly reports for campus partners and alumni groups that reflect progress toward fundraising goals