Administrative Professional

Company Description

Administrative Professional

Valhalla, NY

Candidate will need to be in the office Monday-Friday

Ramboll in the Americas

Founded in Denmark, Ramboll is a foundation-owned people company. Ramboll has thousands of experts working across more than 70 offices in the Americas, delivering innovative solutions within Environment & Health, Water, Energy, and Planning & Urban Design. We invite you to contribute to a sustainable future working in an open, collaborative, and empowering company. Combining local experience with global knowledge, we together shape the societies of tomorrow.

Job Description

The responsibilities in this role include (but are not limited to) the following:

• Support the technical team in the development and preparation of documents including proposals, presentations, and technical reports using Ramboll branded templates that may include graphics and tables. This includes document formatting and editing, reviewing for compliance with Ramboll branding standards, grammar, and punctuation.
• Organize and manage office activities, vendor lunch and learns, client meetings and internal meetings.
• Maintain the office space, workstations, kitchen area, conference rooms, and supplies.
• Managing ordering of office supplies, employee supplies, etc.
• General administrative support to employees as needed.
• Manage reception including building access for visitors, mail, and deliveries.
• Employee onboarding/offboarding.  
• Process vendor invoices for payment and prepare reconciliation reports.

Qualifications

About you

From the moment you start at Ramboll, we will support your personal and professional development so that you can continue to grow with the company. While we look forward to supporting your continued learning and development, for this role we have identified some qualifications, skills, and capabilities that will set you up for success.

 These include:

• A bachelor’s degree in business, communications, marketing, or a related field. An associate degree or equivalent experience will also be considered.
• Two years or more of professional relevant experience. Previous work as administrative support at an engineering and consulting firm is beneficial.
• Experienced document production skills with expertise using Microsoft Office 365 (including Word, Excel, PowerPoint, OneDrive, Teams, and Outlook, Adobe)