Project Administrative Assistant

Project Administrative Assistant - Admin 

SUMMARY  

Mortenson is currently seeking Project Administrative Assistant with the ability to interact with a variety of staff at all levels in an ever-changing environment, remaining flexible, resourceful, proactive, and efficient with a high level of professionalism and confidentiality. The ideal candidate will be experienced in handling a wide range of administrative and executive support tasks with an ability to work independently or with little supervision.   

RESPONSIBILITIES 

• Perform clerical tasks and operate basic office equipment  
• Handle incoming calls and providing general information, forward calls to the appropriate party and take messages as required  
• File and maintain written records along with creating electronic copies for records  
• Receive, sort and log all deliveries into computer database 
• Prepare daily outbound deliveries  
• Prepare materials for design and construction meetings  
• Record and update meeting minutes for the various site meetings  
• Responsible for procurement of consumable materials and office supplies  
• Support Superintendent with equipment inventory tracking and organization  
• Support Superintendent with the entry of craft worker timecards  
• General support for the project team as needed with various day to day tasks  
• Schedule, track and log all repairs and standard maintenance for the work trucks  
• Provide maps and directions to any visitors, subcontractors, deliveries or new employees 
• Log all applicants into the Craft Applicant Tracking Spreadsheet 

QUALIFICATIONS 

• An associate’s degree in business or related administrative experience preferred  
• Minimum of 3 years administrative experience, preferably supporting a large number of team members 
• Proficiency in working on the computer in Microsoft Office, Excel, Email and Calendar systems, and PowerPoint 
• Strong working knowledge of basic office equipment  
• Strong communication skills both written and verbal 
• Ability to be highly organized  

A few benefits offered include:  

(for Non-Craft & Non-Union Craft working 25+ hours / week) 

• Medical and prescription drug plans that includes no additional cost vision coverage  
• Dental plan  
• 401k retirement plan with a generous Mortenson match  
• Paid time off, holidays, and other paid leaves