Program Assistant

Programs Assistant in Ministry and Evangelism 

Job Overview

The Ministry & Evangelism Program Assistant is a part-time position, averaging 15 hr/week for 10 months of the year and 5 hr/week for 2 months of the year. This role works under the direction of the Director and Assistant Director of Ministry & Evangelism and will coordinate annual office events, organize and track office fundraisers, and participate in special projects. This position requires a sense of flexibility throughout the year as more hours are necessary closer to larger events. This position pays $18-$18.50/hr.

Duties and Responsibilities

General

1. Oversees and organizes the daily operations of the Office for Ministry and Evangelism through following, maintaining, and enforcing office procedures to ensure organizational effectiveness and efficiency.
2. Manage software management and reporting.
3. Assist in tracking office and program expenditures including management of procurement, reimbursements, accounting adjustments, and student payments.
4. This job description is intended to represent key areas of responsibilities; specific assignments may vary from time to time, and other duties may be assigned.

Annual Events

1. Transition student rosters and access by collecting student information.
2. Update the office calendar and create reservations in 25Live for office-wide events.
3. Print and collate material for Student Leadership Training and Mid-Year Retreat.
4. Coordinate Student Leadership Training Breakfasts in August.
5. Support day of needs for the Church and Off Campus Ministry Fair and Club and Ministry Fair.
6. Provide administrative support for Student Leadership Trainings throughout the year, including catering, and facilitate set up and clean up.
7. Plan and execute details for the End of Year Banquet.

Fundraising

1. Coordinate fall and spring Community Workdays, managing communications, organization, safety, and execution of the fundraiser.
2. Manage two Finals Care Packages annually, including communication, ordering of supplies, organizing printed material, and facilitating packing.
3. Assist in various fundraising campaigns and donor care initiated by the office.

Professional Qualifications

1. One to two years of administrative experience
2. Evidence of Christian character and commitment to upholding Wheaton’s Community Covenant
3. Clear communication skills
4. Understanding how ministry involvement promotes whole person development in students
5. Approachable and able to relate to students and staff
6. This position requires a valid driver’s license. 

Faith Qualifications

• Affirmation of the Wheaton College Statement of Faith as a faithful expression of one’s own theological convictions
• Affirmation of the biblical standards for Christian character and God-honoring behavior described throughout the Wheaton College Community Covenant, and promise to adhere to them in personal practice
• Support of the Wheaton College Christ-Centered Diversity Commitment, the Gender Equity Vision Statement, and the College’s Convictions on Human Sexuality.  These commitments can be found on the Wheaton College website.

Physical Requirements 

The employee is regularly required to sit, talk, or hear; frequently required to use repetitive hand motion, handle or feel, and to stand, walk, reach, bend or lift up to 20 pounds. 

FLSA Status:  Non-exempt