Purchasing Manager

Position Summary

Works under the direction of Jail Finance Manager and serves as a purchasing official for 

the Shelby County Sheriff’s Office to procure supplies and services.

Pay Grade: 53

Salary Commensurate with Experience and Education
 

Minimum Qualifications

• Five (5) years of experience in a lead/supervisory capacity, of which three (3) years’ experience must be in inventory; AND
• Bachelor's degree from an accredited college or university in public or business administration, management or a closely related field; OR
• An equivalent combination of related education and/or experience.
• PROOF OF EDUCATION; TRAINING; AND/OR EXPERIENCE IS REQUIRED.
   

Duties and Responsibilities

• Oversees the movement of goods and products in and out of the warehouse.
• Monitors and enhances inventory accuracy and efficiency metrics.
• Identifies and implements process improvements to boost efficiency and reduce costs, including analyzing data to anticipate future inventory needs.
• Trains and oversees inventory control staff to ensure compliance with policies and procedures.
• Ensures effective communication at all levels of management regarding their inventory levels in an efficient, timely, and professional manner.
• Supervises the Main Dock/Stockroom, Main Jail Warehouse, and the Laundry Operations staff.
• Oversees the Main Dock/Stockroom, Main Jail, and Jail East inventories.
• Maintains receiving, warehousing, and distribution operations by initiating, coordinating, and enforcing program, operational, and personnel policies of Shelby County Sheriff’s Office.
• Maintains the inventory software program (WASP) for the Main Dock/Stockroom, Main Jail, and Jail East warehouses. 
• Prepares requisitions to replenish low inventory items as needed.
• Takes periodic physical inventory at all locations to check against the inventory software.
• Trains staff on inventory system and procedures.
• Oversees inventory controls to ensure proper security.
• Ensures records archived from various Sheriff’s Office departments are properly stored and disposed of in compliance with record retention policies and procedures.     
• Administers storage, maintenance and tracking of receiving dock automatic and manual equipment; ensures that the working standards of equipment and safety guidelines for equipment use are met; and directs maintenance routines to ensure proper operational readiness of equipment.
• Directs staff in maintenance of an acceptable and professional standard of cleanliness; ensures that minimum standards are in effect daily by visual inspection.
• Monitors traffic flow of non-essential personnel in receiving dock area and adjacent parking lots to ensure security of the area and prevent unauthorized access to department areas; maintains awareness and safeguard against possible irregularities in traffic flow or items being received which are in violation of departmental policies.
• Performs subordinates’ annual performance evaluation fairly, impartially, and               provides counsel to ensure understanding of the evaluation.
• Performs other related duties as assigned or directed.
   

KSAs

• Thorough knowledge of modern management techniques and theories.
• Knowledge of department and division objectives and procedures.
• Ability to exercise good judgement in evaluating situations and making decisions.
• Ability to recognize liability issues.
• Ability to effectively deal with the public, co-workers, subordinates, and outside agencies with courtesy and tact.
• Ability to assess and address employee needs and issues.
• Ability to plan and anticipate department/division manpower demands.
   

Disclaimer

This position is subject to a background check for any convictions that have a substantial relationship to potential job duties. Only convictions that are substantially related to potential job duties will be considered and will not automatically disqualify the candidate.
 

Shelby County Resident Disclaimer  

All employees hired after September 1, 1986, must be residents of Shelby County and shall continue to reside in the County as a condition of their employment.  The residency requirement shall not apply to certain public safety/civil service employees.  This means exemption from this policy is in effect for the following departments and positions: (1) Sheriff Deputy Patrol Officers, Deputy Jailers and Dispatchers, employed by the Sheriff Department, (2) Correction Officers employed by the Division of Corrections, (3) Firefighters, Paramedics and Dispatchers employed by the Shelby County Fire Department.  The residency exemption for public safety/civil service employees does not include Appointed positions with Sheriff’s Office, Division of Corrections or the Fire Department.