Project Coordinator

Arcadis is the world's leading company delivering sustainable design, engineering, and consultancy solutions for natural and built assets.

We are more than 34,000 people, in over 30 countries, dedicated to improving quality of life. Everyone has an important role to play. With the power of many curious minds, together we can solve the world’s most complex challenges and deliver more impact together.

Role description:

The Administrator, GWE PMO (Contracts & Procurement Operations), supports capital, facilities, and project-based initiatives through procurement coordination, contract administration, purchase order management, vendor engagement, project controls, financial tracking, and documentation management. This role serves as a key liaison between project teams, vendors, procurement, finance, consultants, and site stakeholders to ensure projects are executed efficiently, comply with internal procedures, and maintain accurate financial and project records.   This position is based in Groton, CT and follows a hybrid work arrangement, with employees expected to work on-site three days a week.

Role accountabilities:

• Coordinate purchase order requests, change orders, contract routing, requisition submissions, and procurement approvals for capital and operational projects.
• Support contract administration activities, including contract execution, vendor agreements, proposal reviews, DocuSign workflows, and contract documentation management.
• Serve as a primary point of contact for vendors and project teams regarding quotes, invoices, payment documentation, and procurement-related requests.
• Maintain capital requisition trackers and purchase order status reports to support governance reviews, project controls, and leadership reporting requirements.
• Support multiple projects simultaneously by coordinating requests and communications among project managers, consultants, procurement teams, finance teams, vendors, and site stakeholders.
• Monitor project financial information, budgets, commitments, and expenditures to ensure accurate tracking and reporting.
• Assist in the review and processing of invoices, contracts, purchase orders, and change orders while ensuring compliance with company procedures.
• Maintain SharePoint repositories, procurement records, contract files, project documentation, and audit-ready records in accordance with document retention and naming standards.
• Identify and resolve procurement, contract, and financial discrepancies in collaboration with project teams and stakeholders.
• Provide guidance and support to project coordinators and team members on procurement procedures, contract workflows, documentation requirements, and related processes.