Human Resources Specialist

The Human Resources Senior Specialist plays a critical role in supporting the day-to-day execution of HR operations and employee services. This position serves as a primary resource for HR administrative processes, onboarding, employee support, compliance activities, site programs, and HRSS administration.

The ideal candidate is detail oriented, customer focused, and capable of managing multiple priorities while maintaining accuracy and confidentiality. This role offers growth opportunities to expand into broader HR operations, project support, process improvement, and site administration responsibilities.

Responsibilities

Employee Onboarding & HR Administration

• Coordinate preboarding and onboarding activities for new hires.

• Administer I-9 and E-Verify processes and maintain employment documentation.

• Facilitate new hire orientation and onboarding logistics.

• Prepare employment verification letters and other employee documentation.

• Maintain employee records and support HR compliance requirements.

• Provide front-line HR support and assistance to employees and managers. 

HR Systems & Process Support

• Maintain HR related content within SHINE and internal HR portals.

• Support intranet and employee communications updates.

• Assist with HR reporting, documentation management, and process administration.

• Identify opportunities to improve administrative efficiency and process effectiveness.

• Coordinate interviews and candidate scheduling.

• Support candidate travel arrangements and recruiting logistics.

• Assist with recruitment administration and requisition related processes.

• Support internship and co-op program administration. 

• Coordinate employee recognition programs and service award initiatives.

• Support employee events, site activities, town halls, learning sessions, and engagement programs.

• Assist with internship, new hire, and employee development activities.

• Coordinate communications related to employee events and programs. 

• Manage WedNet and other government funding training programs.