Contracts Coordinator

Job Description

REF: #001

This position is being offered as a temporary maternity leave coverage role. There is potential for the position to become permanent following the maternity leave period, subject to business needs and organizational requirements.

Key Responsibility: Contracts Coordinator

• Draft, amend, and terminate Consulting Agreements
• Review amendments and tasks related to existing contracts to extract information required for Consulting Agreements
• Maintain and manage a register of consultants, including tracking contract renewals
• Coordinate the onboarding and offboarding of consultants
• Create, maintain, and update contract records in Salesforce
• Process contract amendments in a timely and accurate manner
• Draft NDAs and Teaming Agreements on existing template
• Provide general support to other members of the Commercial Team, as required
• Perform contract administration tasks not covered by other administrative functions
• Other tasks, as required

Key Responsibility: ACSO (Shared tasks with CSO)

• Manage Security Inbox
• Inquiries from internal employees/contractors
• Responses from PSPC (status updates, clearance inquiries, etc.)
• Process awarded clearances
• Process VCR approvals
• Manage Security Queue in Salesforce
  • Clearance verifications, assigned clearances, etc.
  • VCR’s to submit (domestic and international)
• OLISS responsibilities (assigning/reviewing/submitting clearance applications)
• Expiring/ Renewing Clearances: Obtaining confirmation details from managers, assign/submit/track progress in SF
• Termination: Obtain confirmation that clearances can be terminated, go into OLISS and terminate each individually, updating SF.
• Pending clearances: Reach out to PSPC for status updates on all clearances pending outside of a typical timeframe

Qualifications

• University degree in relevant area (law, business, criminology, political science etc.), Law Clerk or Paralegal Diploma
• 1-5 years of work experience in contracts (P1-P2 level)
• Proficiency in the MS Office suite, primarily Excel, Word and PowerPoint
• Knowledge and experience in the use of Salesforce PSA would be an asset
• Ability to read, interpret and analyze contracts