Commissioning Vendor Coordinator

About Technip Energies: 

Technip Energies is a leading engineering and technology company serving the energy transition, with leading positions in Liquefied Natural Gas (LNG), hydrogen, and ethylene, and a strong presence in the growing markets of blue and green hydrogen, sustainable chemistry, floating offshore wind turbines, and CO2 capture and storage. The company benefits from its robust project delivery model, supported by a comprehensive portfolio of technologies, products, and services. Committed to Diversity & Inclusion and Sustainable Development, and operating in 34 countries, our 15,000 employees are fully dedicated to bringing our clients' innovative projects to life, pushing the boundaries of what is possible to accelerate the energy transition towards a better future.

Please note :
As a reminder, the VIE is strictly reserved for candidates aged 18 to 28 of French or European nationality, in accordance with the regulations in force

Start date : 1st of September 2026
Duration : 18 months

Position Summary

The Vendor Coordinator is responsible for managing the end-to-end coordination of vendor mobilization and mission execution. This role acts as the interface between internal disciplines, vendors, administration, and procurement teams to ensure smooth onboarding, execution, and closure of vendor assignments.

Key Responsibilities

1. Vendor Mobilization Planning

• Collect and consolidate vendor mobilization requirements from different disciplines.
• Ensure clarity on scope of work, timing, duration, and specific requirements for each vendor assignment.
• Maintain an updated overview of all upcoming and ongoing vendor mobilizations.

2. Vendor Engagement & Data Collection

• Liaise directly with vendors to organize missions.
• Collect and verify vendor representative details, including: 
  • Full name
  • Passport number
  • Nationality
  • Contact details
  • Certifications (if required)
• Ensure all information is accurate and compliant with project requirements.

3. Administrative Coordination

• Coordinate with the local administration team to arrange: 
  • Visa applications
  • Work permits
  • Accommodation
  • Transportation (if applicable)
• Ensure all logistics are prepared in advance of vendor arrival.

4. Procurement Coordination

• Interface with the Procurement team to initiate and follow up on purchase orders.
• Ensure timely issuance of contracts and service orders aligned with the agreed scope and schedule.
• Track procurement status to avoid delays in vendor mobilization.

5. On-Site Vendor Reception

• Welcome vendors upon arrival on site.
• Provide necessary documentation, including: 
  • Time sheets
  • Daily report templates
• Ensure vendors are registered and attend mandatory HSE induction.
• Escort vendors to the requesting discipline/contact person for assignment start.

6. Mission Monitoring & Support

• Act as focal point for vendor-related coordination during the mission.
• Ensure proper use and completion of time sheets and daily reports.
• Support issue resolution related to vendor activities.

7. Mission Close-Out

• Collect, verify, and archive all completed documentation, including: 
  • Signed time sheets (validated by all relevant parties)
  • Daily reports
• Ensure documentation is complete for invoicing and record-keeping purposes.
• Maintain organized records for audit and tracking purposes.

Key Skills & Competencies

• Strong organizational and coordination skills
• Excellent communication and stakeholder management
• Attention to detail and accuracy
• Ability to manage multiple tasks and deadlines
• Problem-solving mindset
• Familiarity with vendor management and mobilization processes

What’s Next?

At Technip Energies, we prioritize internal applications and provide timely feedback to internal candidates. Our recruitment team reviews and compares your skills, experience, and potential fit with the team against the job requirements. We ask for your patience as the team processes applications within a reasonable timeframe. You can track the progress of your application directly in PeopleConnect Recruiting.

Once your application is received, our recruitment team will review and assess your profile. Please regularly check the status of your application via your personal account created during the application process.

We invite you to learn more about our company by visiting www.ten.com and to follow us on LinkedIn, Instagram, Facebook, and YouTube for the latest company news.

Technip Energies places great importance on diversity and inclusion; therefore, all our positions are open to people with disabilities.

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